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SayProApp Courses Partner Invest Corporate Charity Divisions
SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
Pre-designed report templates you can use to track and communicate key metrics during SayPro’s campaign. These templates work in Excel, Google Sheets, or any basic reporting dashboard tool. They focus on fundraising, engagement, and outreach performance.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
1. Weekly Campaign Performance Report Template
Title: SayPro Campaign Performance Report
Period Covered: [Start Date] – [End Date]
A. Fundraising Overview
| Metric | This Week | Total to Date | % to Goal |
|---|---|---|---|
| Funds Raised (ZAR) | R xx,xxx | R xxx,xxx | xx% |
| # of Donations | xxx | xxx | — |
| Avg. Donation (ZAR) | R xxx | R xxx | — |
| New Donors | xx | xx | — |
| Recurring Donations | xx | xx | — |
B. Donor Engagement
| Channel | Emails Sent | Open Rate | Click Rate | Top-Performing Subject |
|---|---|---|---|---|
| Email Campaigns | xxx | xx% | xx% | “[Subject Line]” |
| Phone Calls Made | xx | — | — | — |
| Personal Thank-Yous Sent | xx | — | — | — |
C. Website & Social Media
| Metric | Value This Week | % Change from Last Week |
|---|---|---|
| Website Visitors | xxxx | + / – xx% |
| Donation Page Visits | xxxx | + / – xx% |
| Conversion Rate | xx% | + / – xx% |
| Social Media Engagement (likes, shares, comments) | xxxx | + / – xx% |
| Top-Performing Post | “[Caption]” | [Link if applicable] |
D. Key Insights
- What worked well:
E.g., “Mid-week email with story-driven subject line had a 30% higher click rate.” - Areas to improve:
E.g., “Website load time on donation page increased bounce rate.” - Next Actions:
E.g., “Launch A/B test on CTA button colors.”
2. Donor Outreach Tracker Template
| Donor Name | Segment | Last Contact Date | Contact Method | Follow-Up Date | Status | Notes |
|---|---|---|---|---|---|---|
| Jane Dlamini | Major Donor | 10-June-2025 | Phone Call | 20-June-2025 | Engaged | Wants update on project X |
| Sifiso Molefe | Lapsed Donor | 01-May-2025 | — | Unresponsive | Re-engagement needed |
3. Dashboard Summary (Use for Presentation or Leadership Meetings)
- Total Raised: R xxx,xxx
- Donors to Date: xxx
- Most Engaged Segment: [e.g., Recurring Donors]
- Top Fundraising Day: [e.g., June 15 – R22,500 raised]
- Conversion Rate: xx%
Formats Available
Would you like:
- Google Sheets versions with formulas and charts ready to go?
- Excel workbooks with dropdowns and auto-calculations?
- A Canva / Google Slides template for weekly presentation decks?
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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