SayPro 📋 Documents Required from Employee (Upload via SayPro Website): GPT Usage Log (Documenting all prompt sessions)

SayPro 📋 Documents Required from Employee (Upload via SayPro Website): GPT Usage Log (Documenting All Prompt Sessions)

• GPT Usage Log: Employees utilizing GPT or any AI-assisted tools for SayPro tasks must complete and upload a GPT Usage Log to document all prompt sessions. This ensures accountability, traceability, and alignment with SayPro’s AI usage policies.
• Purpose of the GPT Usage Log:
  • To maintain a clear record of how AI tools are being used in the development of policy content, data generation, or internal documentation.
  • To support quality assurance, data protection, and compliance with SayPro’s ethical guidelines for AI usage.
  • To evaluate the effectiveness, relevance, and efficiency of AI-generated outputs in real work scenarios.
• Log Content Requirements (SayPro Template must be used):
  • Employee full name and department
  • Date and time of each session
  • Number of prompts generated (e.g., 100 policy prompts)
  • Brief description of the session’s purpose (e.g., “Generated prompts for HR policy workshop”)
  • Summary of AI output usage (how the content was used, revised, or discarded)
  • Notes or feedback on prompt quality or tool performance
  • Employee signature and, if required, supervisor review/comments
• Submission Instructions:
  • Log into the SayPro website and access the “Document Upload” section.
  • Choose the document category “GPT Usage Log”.
  • Upload the completed log in PDF format, using this filename convention:
    [FirstNameLastName_GPTLog_WeekEndingYYYYMMDD]
    (e.g., ThandoNkosi_GPTLog_WeekEnding20250516.pdf)
• Submission Schedule:
  • The log must be submitted weekly by close of business Friday or the final workday of the week.
  • Employees involved in high-frequency GPT use may be asked to submit additional logs as required by their supervisor or project lead.
• Support & Compliance:
  • For the official template and additional guidance, contact the SayPro Digital Tools Team or Policy Development Office.
  • Misuse of GPT or failure to submit usage logs may result in audit flags or a review of AI access privileges.