Saypro 📝 Templates to Use (Available on SayPro Website): SayPro GPT Prompt Log Sheet

📝 SayPro Templates to Use (Available on SayPro Website): SayPro GPT Prompt Log Sheet

To ensure proper tracking and documentation of all GPT prompt sessions, employees are required to use the SayPro GPT Prompt Log Sheet. This log sheet helps maintain transparency and accountability in AI-assisted tasks, supporting compliance and quality control in document creation and other tasks involving AI tools.

🔹 Template Overview

• Template Name: SayPro GPT Prompt Log Sheet
• Purpose: To record and document every GPT session, including the prompts used, the results generated, and the relevance or quality of the output. This ensures that AI-generated content aligns with SayPro standards and organizational needs.
• File Format: Microsoft Excel (.xlsx) or Google Sheets
• Availability: Downloadable via the SayPro website under the “Templates & Resources” section.

🔹 Key Sections Included in GPT Prompt Log Sheet

1. Employee Name
   • The name of the employee conducting the GPT session.
2. Date and Time of Session
   • Exact date and time of when the GPT session took place.
3. Prompt Description
   • A brief description of the prompt or question asked in the GPT session.
4. Output Summary
   • A brief summary or excerpt of the AI-generated content based on the prompt.
5. Intended Use of Output
   • Specifies how the generated output was used (e.g., policy drafting, research assistance, content development).
6. Feedback/Quality Review
   • Employee notes on the quality, accuracy, or relevance of the GPT output, including any revisions made to the generated content.
7. Actions Taken
   • Any follow-up actions, such as editing, rejection, or further refinement of the output.
8. Session Duration
   • The time spent on generating and reviewing the output.
9. Notes and Recommendations
   • Any additional comments or feedback on improving GPT usage or the process.

🔹 Usage Guidelines

• Use the latest version of the template to ensure uniformity and accurate documentation.
• Each GPT session must be logged to provide a complete record for transparency, quality monitoring, and compliance.
• Do not alter the template structure without prior approval from the SayPro AI Tools Team or Policy Development Office.
• Ensure accuracy in documenting each session to aid in performance reviews, troubleshooting, and reporting.

🔹 Where to Access

• Visit the SayPro Website
• Navigate to Resources > Templates > GPT Tools
• Download SayPro GPT Prompt Log Sheet from the available list.

🔹 Support

• If you need assistance using the log sheet or have questions about the information to be recorded, contact the SayPro AI Tools Team at ai-tools@saypro.org.
• For technical issues with downloading or using the log sheet, contact the IT Helpdesk via the SayPro portal.