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SayPro A template for creating a plan to monitor and evaluate the implementation of recommended changes
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Monitoring & Evaluation Plan Template
For Tracking Implementation of Recommended Changes
1. Recommendation Title
A short, descriptive title for the recommendation being monitored.
Example: “Improve Learner Feedback Mechanism”
2. Objective of the Recommendation
What is the intended goal of this recommendation?
Example: To enhance the responsiveness and effectiveness of learner feedback processes.
3. Key Activities / Action Steps
| Activity | Description | Responsible Person/Team | Start Date | End Date |
|---|---|---|---|---|
| Develop new feedback tool | Create a standardized digital form | Quality Assurance Team | 01 Aug 2025 | 15 Aug 2025 |
| Train staff | Introduce the new process in workshops | Training Unit | 16 Aug 2025 | 30 Aug 2025 |
| Launch feedback tool | Deploy system and begin collection | IT & Admin | 01 Sep 2025 | 01 Sep 2025 |
4. Monitoring Indicators (KPIs)
| Indicator | Target | Data Source | Frequency of Measurement | Responsible |
|---|---|---|---|---|
| % of learners submitting feedback | 60% by end of Q3 | Feedback submission records | Monthly | QA Coordinator |
| Number of feedback items acted on | 90% addressed within 2 weeks | Action logs | Monthly | Program Manager |
| Satisfaction with response process | ≥ 80% satisfaction score | Follow-up surveys | Quarterly | Evaluation Officer |
5. Data Collection Methods
Specify how data will be collected for each indicator.
Surveys, interviews, admin records, observation reports, digital platform analytics.
6. Reporting Schedule
| Report Type | Frequency | Audience | Responsible Party |
|---|---|---|---|
| Implementation Progress Report | Monthly | Program Team | M&E Officer |
| Outcome Summary Report | Quarterly | Senior Management | Evaluation Specialist |
| Final Evaluation Report | End of Cycle | Stakeholders & Funders | Lead Evaluator |
7. Review & Adaptation Process
Describe how findings will be used to improve implementation.
Regular review meetings will be held to assess progress and update action plans. Recommendations will be adapted based on ongoing results and feedback.
8. Risk Monitoring & Mitigation
| Potential Risk | Impact | Likelihood | Mitigation Strategy |
|---|---|---|---|
| Staff resistance to new process | High | Medium | Include staff in co-design, offer training |
| Low learner engagement | Medium | High | Use reminders and incentives |
9. Budget and Resource Allocation
Outline any costs or resources needed to monitor and evaluate the changes.
E.g., M&E software license, consultant hours, data collection tools.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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