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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
Saypro Access to relevant data on program outputs, outcomes, and financial performance.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Data Access Framework
For Program Outputs, Outcomes & Financial Performance
1. Data Categories & Definitions
| Data Type | Definition |
|---|---|
| Program Outputs | Immediate deliverables produced by the program (e.g., # of trainees, workshops held) |
| Program Outcomes | Changes or benefits resulting from the program (e.g., job placements, behavior change) |
| Financial Performance | Budget allocations, actual expenditures, cost-efficiency metrics |
2. Data Access Overview
| Data Category | Examples of Data | Primary Source | Access Level | Format |
|---|---|---|---|---|
| Program Outputs | Training attendance sheets, activity logs | Program Team / LMS | Full (M&E team) | Excel / PDF / Portal |
| Program Outcomes | Post-surveys, test scores, employment status | M&E Team, Field Staff | Restricted (on request) | Surveys / Reports |
| Financial Performance | Budget vs. actuals, cost per participant | Finance Department | Controlled (as needed) | Financial dashboards |
| Stakeholder Feedback | Focus group notes, online feedback forms | Evaluation Team | Full | Google Forms / Transcripts |
3. Data Collection Schedule
| Data Point | Collection Tool | Frequency | Responsible Party |
|---|---|---|---|
| # of workshops conducted | Workshop log form | Weekly | Program Coordinator |
| Pre- and post-test results | Online quiz platform | Per cohort | Trainers / M&E Team |
| Monthly expenditure report | Budget tracking sheet | Monthly | Finance Officer |
| Participant feedback | Online/printed survey | End of each module | Field Facilitators |
4. Data Access Protocol
- Storage Location: [e.g., SayPro SharePoint, Google Drive, Internal Portal]
- Data Permissions: Defined by stakeholder role (e.g., View only, Edit access)
- Data Security: All personal and financial data must be password-protected and encrypted
- Backup Procedures: Automated weekly backups stored securely
5. Responsible Teams
| Team | Role |
|---|---|
| Program Management | Ensure output data is recorded and accurate |
| Monitoring & Evaluation | Analyze trends and assess outcome indicators |
| Finance | Track spending and report financial performance |
| IT/Systems Support | Maintain data systems and ensure secure access |
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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