SayPro Additional Materials to be Submitted (if applicable):Consent form for media/publication purposes (included in registration packet)

📝 SayPro Additional Materials to Be Submitted (If Applicable):

Consent Form for Media/Publication Purposes
(Included in Registration Packet)

As part of SayPro’s commitment to transparency, ethical media use, and the celebration of its participants’ achievements, all individuals and institutional representatives participating in SayPro programs, events, or projects may be asked to submit a Consent Form for Media and Publication Purposes.

This form is typically included in your registration packet and is intended to formally obtain your permission for SayPro to capture, use, and share photos, videos, quotes, and other materials that feature your likeness, work, or contributions.

📄 Purpose of the Consent Form:

• To legally and ethically allow SayPro to photograph, record, and publish media that includes you or your institution
• To enable the use of your content for educational, promotional, or reporting purposes, such as:
  • SayPro newsletters and reports
  • Social media and websites
  • Public presentations, training materials, or exhibitions
• To protect your rights by clearly stating how your image and contributions may or may not be used

✅ What the Consent Form Typically Covers:

1. Personal or Institutional Identification

• Your full name and/or institution’s name
• Role or title
• Contact information

2. Types of Media Covered

• Photographs
• Audio and video recordings
• Written testimonials or quotes
• Submitted work (e.g., presentations, posters, creative outputs)

3. Scope of Use

• Whether media may be used for:
  • Internal documentation
  • External marketing and communication
  • Online publication (web, social media)
  • Academic or training resources

4. Timeframe

• The form may specify that consent is valid for a defined period (e.g., the duration of the project, or ongoing unless withdrawn)

5. Withdrawal of Consent

• Details on how you can revoke your consent at any time
• Instructions for requesting removal of specific content

6. Signature Section

• A signature and date confirming that you understand and agree to the outlined terms
• In the case of institutions, an authorized representative must sign on behalf of the organization

📌 Why This Matters to SayPro and You:

• Promotes ethical use of participants’ likeness and contributions
• Enables SayPro to highlight success stories, collaborations, and participant experiences
• Helps build visibility and recognition for individuals and institutions involved
• Ensures compliance with international standards on data protection and informed consent

📝 Submission Instructions:

• Review the consent form carefully, included in your registration packet (digital or printed)
• Sign electronically or manually, as directed
• Upload it via the SayPro portal or return it by email to your designated SayPro contact
• If submitting on behalf of an institution, ensure it is signed by an authorized official

🔒 Confidentiality and Respect for Rights:

• SayPro respects all privacy and intellectual property rights
• Media will only be used in ways consistent with your consent
• You may contact SayPro at any time to modify or revoke your consent