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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Assist in moderating live Q&A sessions and interactive discussions, keeping engagement high
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Objective: Moderate Q&As & Interactive Sessions to Maintain High Engagement
1. Assign a Dedicated Moderator for Each Session
Moderator Roles:
- Introduce speakers/panelists
- Manage timing and transitions
- Select and read out audience questions
- Keep discussions focused and inclusive
- Encourage interaction via polls, chat, or hands-raised input
2. Structure the Q&A and Interaction Period
| Segment | Suggested Duration | Notes |
|---|---|---|
| Speaker Presentation | 15–30 minutes | Can include polls during |
| Live Q&A | 10–15 minutes | Use multiple question channels |
| Audience Interaction | 5–10 minutes | Ask open questions, run a poll |
| Wrap-Up Summary | 2–3 minutes | Highlight key takeaways |
3. Facilitate Questions Smoothly
For In-Person:
- Use roving microphones with staff
- Have audience write down questions on cards (optional)
- Repeat questions into the mic for clarity
For Virtual:
- Use Zoom Q&A or chat box
- Allow “Raise Hand” feature for verbal input
- Designate someone to filter or prioritize questions
- Use tools like Slido, Mentimeter, or Padlet for anonymous input
4. Boost Engagement Throughout
- Ask open-ended or provocative questions: “What’s one skill you think young professionals are missing today?”
- Run quick polls to gather instant feedback or opinions
- Call on specific audience members by name (in small sessions)
- Use chat shoutouts: “Thanks, Nomsa! That’s a great point.”
5. Pre-Event Moderator Preparation
Provide moderators with a briefing pack:
- Speaker bios and topic overviews
- Pre-submitted audience questions
- Polling questions (preloaded)
- Engagement guidelines (tone, timing, inclusiveness)
6. Tech & Timing Tips
- Use countdown timers for Q&A segments
- Keep a private chat open between moderator and tech team for timing cues
- Have a backup moderator or host in case of technical failure
7. Post-Session Follow-Up (Optional)
- Summarize Q&A highlights and post to event chat/forum
- Respond to unanswered questions via email or blog
- Share polls/results with attendees
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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