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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Begin scheduling interviews and workshops for the event
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro: Scheduling Interviews & Workshops for the Event
Goals
- Match students with employers for interviews
- Assign time slots for workshops and facilitators
- Prevent conflicts and maximize participation
- Ensure communication and confirmations for all involved
Step-by-Step Interview & Workshop Scheduling Process
1. Identify Available Time Blocks in the Event Agenda
Example Time Blocks:
| Time | Activity | Location |
|---|---|---|
| 12:00 – 13:00 | Interview Slot 1 | Media Lounge |
| 15:30 – 16:00 | Interview Slot 2 | Media Lounge |
| 11:00 – 12:00 | Workshop Block A | Rooms A–C |
| 14:00 – 15:00 | Workshop Block B | Workshop Room |
2. Gather Participant Availability
Students:
- Use a short Google Form or registration form to collect:
- Preferred interview time slot
- Preferred workshop session
- Areas of interest (e.g., IT, business, non-profit)
Employers/Speakers:
- Confirm:
- Workshop topics & availability
- Interview slot preferences
- Number of interns they wish to meet
3. Create the Scheduling Matrix
Use a spreadsheet or scheduling software (e.g., Google Sheets, Excel, Calendly, or Doodle)
Sample Interview Matrix
| Time | Employer | Student 1 | Student 2 |
|---|---|---|---|
| 12:00 – 12:20 | Company A | Alice K. | Sipho M. |
| 12:20 – 12:40 | Company B | Zanele T. | Musa N. |
| 15:30 – 15:50 | Company C | Ayanda D. | — |
Sample Workshop Schedule
| Time | Workshop Title | Facilitator | Location |
|---|---|---|---|
| 11:00 – 12:00 | Youth in Entrepreneurship | Mr. Dlamini (StartupSA) | Room A |
| 14:00 – 15:00 | Building Your Digital Brand | Ms. Mokoena | Workshop Room |
4. Confirm All Bookings
Send Confirmation Emails
- To students: Confirm interview time, location, and who they’re meeting
- To employers: Send interview schedule with student profiles (brief)
- To workshop facilitators: Confirm time, session title, and room setup
5. Finalize and Publish the Schedule
- Include interviews in the staff/volunteer agenda
- Add workshops to the event program and online agenda
- Display interview schedules (limited visibility to maintain privacy)
- Prepare printed schedules for the day-of event team
Tools You Can Use
- Google Sheets or Excel – for shared interview/workshop matrices
- Calendly or Acuity Scheduling – for automatic slot booking
- Google Forms – for availability collection
- Email + PDF schedules – for confirmations
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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