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SayPro Communicate with registered participants
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
1. Craft a Welcome Email
- Subject Line: “Welcome to SayPro’s Training Program! Here’s What You Need to Know”
- Content:
- Greet participants warmly and thank them for registering.
- Provide a brief overview of the training program and its objectives.
- Include key information:
- Event details (e.g., dates, times, and locations for in-person events or webinar links for virtual sessions).
- Training schedules with session breakdowns.
- List of materials or tools participants should prepare.
- Include a contact email or phone number for inquiries.
- CTA: “Click here to access your training schedule and resources!” (Link to a shared folder or SayPro portal).
2. Share the Training Schedule
- Format: Provide the schedule as a PDF, calendar link (.ics file), or webpage for easy access.
- Include:
- Session topics and objectives.
- Timings and durations of each session.
- Trainer/facilitator names and session formats (webinar, workshop, etc.).
3. Provide Access to Materials
- Upload training materials, such as:
- Handouts, guides, and templates.
- Pre-session reading or assignments.
- Presentations or slides to be covered.
- Share a link to a centralized repository (e.g., Google Drive, OneDrive, or an LMS) with clear folder labeling.
4. Send Reminders and Updates
- Reminder Email:
- Send reminders 1 week, 3 days, and 24 hours before the event.
- Reinforce key details like timings, links, and resources.
- Optional SMS/WhatsApp Reminder:
- Use a short message format to quickly share login links or venue details.
Example: “Hello [Participant Name], we’re excited to see you for Session 1 of SayPro’s training tomorrow at [time]. Don’t forget to check your email for session details and resources!”
5. Address FAQs
- Include a FAQ section in emails or on the event portal:
- How to access training materials.
- What to do if participants face technical issues.
- Contact details for immediate assistance.
6. Follow-Up Communication
- After the event, send a thank-you email:
- Provide recordings (if applicable) and supplementary materials.
- Share a feedback survey to improve future sessions.
By using this structured communication plan, you’ll ensure participants are well-prepared, engaged, and confident ahead of the training program.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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