Your cart is currently empty!
SayProApp Courses Partner Invest Corporate Charity Divisions
SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Conduct the SayPro Monthly August SCHAR-16 event, ensuring smooth facilitation of interviews and workshops
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Monthly August SCHAR-16 Event: Facilitation Plan
1. Pre-Event Preparations
- Confirm all participants (students, employers, workshop facilitators) and send final reminders
- Ensure venue or virtual platform is set up and tested (equipment, connectivity, seating, breakout rooms)
- Prepare printed or digital agendas and schedules for all attendees and staff
- Assign roles to volunteers/staff (registration, technical support, timekeeping, ushering)
- Distribute interview schedules and workshop session lists to all relevant parties
2. Event Day Execution
Registration & Welcome
- Open registration desk 30–60 minutes before start
- Provide badges, event kits, or digital access instructions
- Brief attendees on the day’s agenda and logistics
Workshop Facilitation
- Ensure facilitators have all materials and tech setup
- Support smooth transitions between sessions
- Monitor timing strictly, allowing buffer time for overruns or setup
- Encourage participant engagement and Q&A sessions
- Provide assistance for technical or logistical issues
Interview Facilitation
- Guide employers and students to designated interview rooms
- Provide waiting areas with refreshments for participants
- Keep interviews running on schedule using timekeepers
- Assist with last-minute schedule adjustments if needed
- Collect feedback from interviewers and interviewees post-session
3. Communication & Support
- Have a help desk or contact point (physical or virtual) for queries and support
- Keep communication channels open among staff via radios, chat apps, or messaging groups
- Quickly address any issues that arise during the event
4. Post-Event Wrap-Up
- Collect feedback forms from participants and facilitators
- Thank all employers, facilitators, volunteers, and attendees
- Debrief with the organizing team to discuss what went well and areas to improve
- Compile and share a summary report with stakeholders
5. Checklist for Smooth Facilitation
| Task | Status (✓/✗) |
|---|---|
| Confirm participants | |
| Test venue/virtual platform | |
| Prepare agendas & materials | |
| Assign staff roles | |
| Setup registration desk | |
| Manage workshop sessions | |
| Manage interview sessions | |
| Provide on-site/online support | |
| Collect feedback | |
| Post-event debrief |
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
SayPro – Shop– App – Jobs – Courses – Classified – Agri– School – Health – Events – Corporate – CharityNPO – Staff – Sports
Leave a Reply
You must be logged in to post a comment.