SayPro Documentation of GPT prompt outputs and topic extraction results.

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SayPro Documentation of GPT Prompt Outputs and Topic Extraction Results

Purpose:
To systematically record and archive the outputs generated by GPT-powered tools used by SayPro for topic extraction, content creation, policy development, and stakeholder engagement. This documentation supports transparency, quality control, and knowledge management within SayPro’s initiatives.

Key Components:

Prompt Log
- Record the exact GPT prompt submitted, including date, time, and the user who initiated the request.
- Include the context or purpose of the prompt to clarify its intended use.
Generated Output Archive
- Save the full text of GPT’s response/output.
- Ensure outputs are stored in a searchable, organized format (e.g., by date, topic, project).
- Attach metadata such as word count, token usage, and version of GPT model used.
Topic Extraction Results
- Document lists of extracted topics, keywords, or themes generated from prompts.
- Categorize extracted topics according to SayPro’s strategic focus areas (e.g., education policy, stakeholder engagement).
- Include any post-processing or filtering steps applied to the raw outputs.
Quality Review and Validation
- Include notes on human review of the GPT outputs for relevance, accuracy, and completeness.
- Record any modifications made to the original AI-generated content.
- Identify any limitations or errors found during review.
Utilization Records
- Document how and where the GPT outputs were used (e.g., reports, policy briefs, engagement materials).
- Note any follow-up actions or decisions influenced by the AI-generated content.
Access and Security
- Store documentation securely with controlled access to ensure data integrity and confidentiality.
- Maintain version control to track updates or revisions to prompts and outputs.
Reporting and Insights
- Periodically analyze documented outputs to assess AI tool effectiveness and identify patterns in content generation.
- Use insights to refine prompt design and improve future outputs.

Benefits:

Ensures traceability and accountability of AI-generated content.
Supports collaborative review and iterative improvement of materials.
Facilitates knowledge sharing and reuse of AI outputs across SayPro teams.
Enhances transparency around AI usage in policy and educational processes.

SayPro Documentation of GPT prompt outputs and topic extraction results.

SayPro Documentation of GPT Prompt Outputs and Topic Extraction Results

Key Components:

Benefits:

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