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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Documents Required from Employee:Content Development Checklist (SayPro Template)
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Documents Required from Employee:
Content Development Checklist (SayPro Template)
Purpose:
To ensure that all necessary documents are collected from employees in a structured and timely manner for onboarding, compliance, payroll, and record-keeping.
Document Checklist Overview:
| Category | Document Name | Description / Notes | Status (✓/✗) | Comments |
|---|---|---|---|---|
| 1. Identity Proof | Government-issued ID (Passport/Driver’s License/Aadhaar Card, etc.) | Valid photo ID verifying the employee’s identity. | ||
| 2. Address Proof | Utility Bill / Rental Agreement / Aadhaar Card | Document showing current residential address. | ||
| 3. Educational Certificates | Highest Qualification Certificate(s) | Degrees, diplomas, or certifications relevant to the position. | ||
| 4. Work Experience Proof | Experience Letters / Relieving Letters | Official letters from previous employers to verify work history. | ||
| 5. Employment Documents | Offer Letter / Appointment Letter | Official letter issued by the employer stating the employment terms. | ||
| 6. Bank Details | Cancelled Cheque / Bank Passbook | For salary payment setup. | ||
| 7. Tax Documents | PAN Card / Tax Declaration Form | For tax deduction at source (TDS) and compliance. | ||
| 8. Medical/Health Documents | Medical Certificate / Health Check-up Report | Required for certain roles or company policies. | ||
| 9. Passport-size Photographs | Recent Photographs | As per company specifications for ID cards, records, etc. | ||
| 10. Additional Documents | Non-Disclosure Agreement (NDA) / Background Check Form / Any other forms | As applicable based on role and company policy. |
Detailed Instructions for Employees:
- Identity Proof:
- Provide a clear, valid government-issued ID.
- Ensure the document is not expired.
- Submit copies along with originals for verification.
- Address Proof:
- Submit a recent utility bill (electricity, water, gas) or a valid rental agreement.
- If Aadhaar Card is used, ensure it has current address updated.
- Educational Certificates:
- Provide certificates of highest qualification attained.
- Attach mark sheets if requested by HR.
- Work Experience Proof:
- Submit official experience or relieving letters from previous employers.
- Letters must be on company letterhead and signed by authorized personnel.
- Employment Documents:
- Retain copies of offer letter and appointment letter.
- Sign and submit acceptance documents as per company process.
- Bank Details:
- Provide a cancelled cheque or a bank passbook page with name and account number.
- Ensure details match the name on payroll.
- Tax Documents:
- Submit a PAN Card copy for income tax compliance.
- Fill out and submit the company’s tax declaration forms if applicable.
- Medical/Health Documents:
- Submit medical certificates or reports if required for the role.
- This may include vaccination records or fitness certificates.
- Photographs:
- Provide recent passport-sized photographs.
- Follow the company’s size and background color guidelines.
- Additional Documents:
- Complete any additional forms such as NDA, background check authorization, or compliance forms as requested.
Employee Declaration
I hereby declare that the information and documents provided are true and authentic to the best of my knowledge. I understand that submission of false information or documents may lead to disciplinary action including termination of employment.
Employee Signature: ____________________
Date: ____________________
HR Verification Checklist
- Verify authenticity of all submitted documents.
- Ensure all documents are signed and dated where required.
- Record document receipt in employee file.
- Follow up on any missing or incomplete documents.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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