SayPro Documents Required from Employee:GPT Prompt Result Sheets (minimum of 5 sheets x 100 topics = 500 topics)

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

SayPro Documents Required from Employee:

GPT Prompt Result Sheets

(Minimum of 5 Sheets × 100 Topics = 500 Topics)

Purpose:

The GPT Prompt Result Sheets are used to evaluate, document, and analyze employee-generated AI prompts and their corresponding responses across 500 predefined or curated topics. These sheets serve as a training, auditing, or documentation tool, especially for content developers, trainers, instructional designers, quality assurance teams, and onboarding staff at SayPro.

Target Audience:

New or existing employees in roles related to content creation, instructional design, research, AI utilization, or training.
SayPro AI QA or training teams verifying AI interaction quality.

🔹 Overview of Sheets Structure

Sheet No.	Number of Topics	Theme / Category
Sheet 1	100	General Compliance & HR Documentation
Sheet 2	100	Industry-Specific Documentation
Sheet 3	100	Employee Development & Training Docs
Sheet 4	100	Technical & Project Onboarding
Sheet 5	100	Legal, Policy, and Contractual Docs

🔹 GPT Prompt Result Sheet Template (for Each Sheet)

Each of the 5 sheets will follow the format below:

📄 SayPro GPT Prompt Result Sheet – Sheet [1–5]: [Category Name]

#	Topic / Document Name	GPT Prompt Used	GPT Response Summary	Relevance (✓/✗)	Accuracy (High / Med / Low)	Employee Comments	Verified By (HR/QA)
1	Proof of Identity Requirements	“List acceptable ID documents for employee onboarding in South Africa.”	Provided 6 valid options including Passport, ID, Driver’s License.	✓	High	Clear and useful; matched our onboarding list.	HR Admin
2	Residential Address Verification	“What counts as valid proof of address for HR purposes?”	Listed utility bill, bank statement, lease agreement, etc.	✓	High	Excellent explanation, used in induction kit.	Compliance Officer
3	Bank Account Document Requirements	“What bank documents are required to set up payroll?”	Gave accurate list: cancelled cheque, account statement.	✓	High	Prompt captured exactly what was needed.	Payroll Specialist
…	…	…	…	…	…	…	…
100	Conflict of Interest Declaration Form	“Create a sample conflict of interest form for employee onboarding.”	AI generated a usable form with definition and disclosure fields.	✓	Medium	Needed minor edits but very helpful.	Legal Team

✅ Required Fields per Row (Per Topic):

Topic / Document Name:
E.g., “Tax Declaration Form”, “ID Verification”, “Experience Letter Format”
GPT Prompt Used:
The actual input given to GPT to generate the content or explanation.
GPT Response Summary:
A concise summary of what the model returned (highlighting accuracy, completeness, and structure).
Relevance:
Did the response match the topic and fulfill the objective? (Yes ✓ or No ✗)
Accuracy:
- High: Accurate and ready for use
- Medium: Requires slight edits or validation
- Low: Incomplete, incorrect, or misleading
Employee Comments:
Observations, critiques, or suggestions for improvement.
Verified By:
Reviewed and signed off by an HR or QA team member.

🔹 Total Breakdown: 5 x 100 = 500 Topics

Each employee is expected to complete 5 sheets.
Each sheet contains 100 GPT prompts and responses related to employee documentation topics.
Topics may include document submission guidelines, template generation, compliance verification, HR policy drafting, etc.

🔹 Suggested Categories and Sample Topics (Grouped by Sheet)

Sheet 1: General Compliance & HR Documentation

ID Verification
Proof of Address
Medical Certificate
Tax Declaration
Emergency Contact Form
NDA Draft
Employee Code of Conduct Acknowledgment
Relocation Reimbursement Request Form

Sheet 2: Industry-Specific Documentation

Healthcare onboarding forms
Construction safety compliance docs
NGO volunteer agreement forms
IT access credentials form
Educational institution background check

Sheet 3: Employee Development & Training Docs

Training Attendance Register
Learning Feedback Form
Onboarding Checklist
Skills Development Plan
Career Progression Form
CPD Log Sheet

Sheet 4: Technical & Project Onboarding

System Access Request Form
Project Kickoff Form
SOP Acknowledgment Form
Tool Access Agreement
Remote Work Policy Agreement

Sheet 5: Legal, Policy, and Contractual Docs

Confidentiality Agreement
IP Assignment Agreement
Contract Renewal Form
Exit Interview Questionnaire
Disciplinary Hearing Notification

🗂 Submission Format

Digital Format: Google Sheets, Excel (.xlsx), or via SayPro Portal Upload
Sheet Naming Convention:
- GPT_Result_Sheet_1_[EmployeeName].xlsx
- GPT_Result_Sheet_2_[EmployeeName].xlsx
- … up to Sheet 5
Folder Structure (if submitting zipped): /EmployeeDocuments/ ├── GPT_Result_Sheet_1.xlsx ├── GPT_Result_Sheet_2.xlsx ├── GPT_Result_Sheet_3.xlsx ├── GPT_Result_Sheet_4.xlsx └── GPT_Result_Sheet_5.xlsx

🔎 QA Review Process

QA Stage	Responsibility	Criteria
Prompt Review	Content Developer	Is the prompt clear, accurate, and relevant to the document?
GPT Output Validation	QA Analyst / HR Team	Is the output legally, procedurally, and contextually correct?
Documentation Approval	HR Lead / Admin	Final review of summaries, categories, and topic coverage.

📝 Final Declaration

Employee Signature: __________________________
Date of Submission: __________________________

Reviewed & Approved By: ______________________ (HR / QA Officer)
Date of Approval: __________________________