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SayPro Documents Required from Employees:Self-Assessment Report:Project and Task Completion Logs: A log of projects completed or ongoing throughout the quarter, including any key deliverables or outcomes.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
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SayPro Documents Required from Employees
Self-Assessment Report: Project and Task Completion Logs
As part of the SayPro Quarterly Performance Review (SCHAR-4), employees are required to submit a detailed Project and Task Completion Log. This log is a critical component of the overall Self-Assessment Report and provides a structured summary of work completed or underway during the review period. It allows both employees and their supervisors to assess performance based on actual outputs, track progress against assigned responsibilities, and evaluate contributions to team and organizational goals.
Purpose of the Project and Task Completion Log
The purpose of this document is to:
- Offer a clear and traceable record of what the employee has accomplished throughout the quarter
- Help managers and team leaders verify project deliverables and assess overall productivity
- Identify performance patterns, bottlenecks, or resource needs
- Provide a foundation for feedback discussions by linking actions to outcomes
- Ensure transparency and accuracy in evaluating quarterly contributions
What the Log Should Contain
The Project and Task Completion Log should be formatted in a clear, organized table or bullet format and include the following key elements:
1. Project or Task Title
- The name of the project or specific task as assigned or initiated
- Should be concise yet descriptive enough to convey the nature of the work
Example:
Client Onboarding Process Improvement Initiative
2. Description of Responsibilities
- A short description of the employee’s role and responsibilities within the task or project
- Should include collaboration details if the work was completed as part of a team
Example:
Led the development of a new onboarding checklist and coordinated with the HR team to test and implement the updated process.
3. Status (Completed, Ongoing, Pending)
- Indicate the current state of the task or project
- For ongoing projects, note any milestones reached and remaining phases
Example:
Completed on 18 May 2025 or Phase 1 completed; Phase 2 in progress, estimated to finish in July
4. Key Deliverables and Outcomes
- List major outputs or tangible results achieved
- Include performance metrics or quality indicators where applicable (e.g., time saved, engagement increased, client satisfaction score)
Example:
Reduced onboarding time by 20%; received positive feedback from new hires on usability and clarity
5. Challenges Encountered
- Briefly outline any difficulties or obstacles faced during the execution of the task
- This shows problem-solving capability and honesty in reporting
Example:
Faced delays in receiving approvals from management; adjusted timeline and used interim tools to stay on schedule
6. Lessons Learned or Skills Applied
- Reflect on what was learned or improved through the project
- Highlights development in technical, soft, or life skills
Example:
Enhanced communication and time management skills while coordinating with cross-functional teams.
Suggested Format Example
| Project Title | Role & Responsibilities | Status | Key Deliverables/Outcomes | Challenges | Skills Applied |
|---|---|---|---|---|---|
| Marketing Campaign for Q2 | Designed campaign strategy, managed social media rollout | Completed | Increased web traffic by 35%, 150+ new sign-ups | Limited budget for paid ads | Strategic planning, creativity, digital marketing |
Submission Guidelines
- Format: Excel spreadsheet, Word table, or PDF log (template available via HR portal)
- Length: Depends on the number of tasks; aim for concise but informative entries
- Submission Deadline: Must be submitted with the full Self-Assessment Report before the scheduled Feedback Review Meeting
- Confidentiality: Any sensitive or client-related data should be summarized in a non-disclosing format
Benefits of the Project and Task Completion Log
For Employees:
- Allows for recognition of hard work and contributions that may not be visible day-to-day
- Helps track personal progress and identify skill development opportunities
- Supports accurate self-reflection and performance alignment
For SayPro:
- Provides a concrete basis for evaluating employee performance
- Aids in workload analysis and future task allocation
- Informs training needs, promotions, or performance interventions
- Reinforces accountability and high standards across teams
In summary, the Project and Task Completion Log is a vital element of the Self-Assessment Report that gives structure and substance to employee performance discussions. It ensures that efforts are properly documented, contributions are recognized, and development pathways are clearly defined — supporting SayPro’s mission to build a results-driven, empowered workforce.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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