SayPro Documents Required from Employee:Time & Task Log Sheet

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SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

SayPro Documents Required from Employee

Time & Task Log Sheet

(SayPro Administrative Compliance Standard)

Purpose:

To document and monitor the time and activities employees undertake related to the submission, verification, and processing of required employment documents. This ensures transparency, improves process efficiency, and supports accountability in onboarding and compliance operations.

Applicable For:

New Hires (During Onboarding)
Existing Employees (During Updates or Audits)
HR/Administrative Staff (Follow-ups and Verification)

Section A: Employee Information

Field	Information
Employee Name	[Full Name]
Employee ID	[Unique Employee Code]
Department	[e.g., IT, Finance, HR, etc.]
Designation	[Job Title]
Date of Joining	[DD/MM/YYYY]
Supervisor / Manager	[Full Name]

Section B: Time & Task Logging Table

Date	Task Description	Start Time	End Time	Total Duration (hh:mm)	Document(s) Involved	Task Status (✓/✗)	Remarks / Notes
DD/MM	Collected ID Proof from home	09:00	09:30	00:30	Passport, Aadhaar	✓	Confirmed with original at HR office
DD/MM	Scanned & Uploaded Address Proof	10:00	10:20	00:20	Utility Bill	✓	Uploaded to HR portal
DD/MM	Requested Relieving Letter from previous employer	14:00	14:45	00:45	Experience Letter	✗	Pending email confirmation from HR
DD/MM	Completed Tax Declaration Form online	15:00	15:15	00:15	Tax Declaration, PAN Card	✓	Submitted electronically
DD/MM	Re-submitted Bank Passbook due to image clarity issue	11:30	12:00	00:30	Bank Passbook	✓	Approved on second submission
DD/MM	Signed and submitted Non-Disclosure Agreement	16:00	16:20	00:20	NDA Form	✓	HR acknowledged receipt
…	…	…	…	…	…	…	…

Section C: Summary

Total Tasks Logged	[Count]
Total Time Spent (hh:mm)	[Calculated]
Pending Tasks	[Number & Description]
Comments/Challenges Faced	[Describe any issues experienced by employee during the documentation process]

Section D: Employee Declaration

I, [Employee Name], confirm that the above log is a true and accurate account of the time and tasks related to the documentation process as per SayPro’s employment requirements.

Signature: ______________________
Date: ______________________

Section E: HR/Manager Review

Field	Details
Reviewed By	[Name of HR/Manager]
Date of Review	[DD/MM/YYYY]
Overall Assessment	[Satisfactory / Needs Improvement]
Remarks	[Notes on process efficiency, quality, or follow-up needed]

HR/Manager Signature: ______________________
Date: ______________________

Best Practices for Employees (Optional Notes Section)

Set aside dedicated time slots to handle documentation tasks.
Always cross-check scanned documents for clarity.
Maintain digital copies for quick resubmission if needed.
Communicate proactively with previous employers or institutions to avoid delays.
Track submission statuses through the SayPro HR Portal.

File Format Suggestions:

This sheet can be maintained in:

Excel (.xlsx) for dynamic tracking and auto-calculations.
PDF for formal submission.
HR Portal Form (if SayPro uses an intranet system).