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SayPro During the Event Facilitating Interview SessionsObjective: Ensure that all interview sessions are conducted smoothly and students are prepared for their interactions with employers.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
To ensure smooth facilitation of interview sessions during the SayPro event and that students are fully prepared, follow this structured plan:
✅ SayPro Interview Facilitation Plan (During the Event)
🎯 Objective:
Ensure that all interview sessions are conducted on time, professionally, and with students fully prepared to engage with employers.
1. Pre-Interview Preparation Station (Check-In & Readiness)
- Designate a Check-In Area: Staff or volunteers should verify student attendance and interview times.
- Distribute Interview Schedules: Hand out personalized schedules or ensure students can access them digitally.
- Prep Students: Offer a quick prep zone with:
- Resume copies
- Notepads and pens
- Mints, water, or touch-up items (mirror, tissues)
- Coach Briefing: Provide students a 2-3 minute last-minute briefing on:
- Employer background (if available)
- Common questions to expect
- Elevator pitch reminders
2. Interview Session Logistics
- Venue Setup:
- Clearly labeled employer booths or interview rooms.
- Time slots visibly displayed at each station.
- Quiet space with minimal distractions and good lighting.
- Time Management:
- Assign timekeepers to keep sessions on track (e.g., 15–30 mins per interview).
- Provide 5-minute and 1-minute reminders using visual or soft verbal cues.
- Rotation Plan: If doing multiple rounds, announce transitions and direct students to their next employer.
3. Technical Support (If Virtual or Hybrid)
- Platform Setup: Ensure interview platforms (Zoom, MS Teams, etc.) are tested and working.
- Tech Assistance On-Site: Have support staff ready to troubleshoot connectivity, audio/video, or scheduling issues.
- Backup Plan: Keep phone numbers or alternative contact methods in case tech fails.
4. Support for Employers
- Host Welcome Kit: Provide employers with their schedule, student resumes, Wi-Fi access, and contact list of SayPro coordinators.
- On-Site Liaison: Assign a SayPro staff member to each employer or group of employers to assist with:
- Student no-shows
- Extra interview slots
- Break needs
5. On-the-Spot Issues Handling
- No-Show Protocol: Offer alternates or drop-in students if someone misses their slot.
- Student Nerves: Have peer coaches or staff give encouragement and basic tips if students appear anxious.
- Schedule Conflicts: Maintain a live version of the master schedule and be flexible with reassignments.
6. Feedback Collection (Live)
- Provide employers with quick forms (digital or paper) to jot down:
- Candidate impressions
- Interest in follow-up
- General comments
- Allow students to record their thoughts and impressions immediately post-interview to support later follow-up.
7. Closing Each Session
- Wrap-Up Announcements: Keep sessions on time and alert students to upcoming interviews or breaks.
- Thank Employers & Students: Briefly thank participants at the end of each session to maintain a professional tone.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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