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SayPro During the Event Tasks: Monitor the interview schedules to ensure timely starts and efficient transitions.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
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Here’s a structured guide for the SayPro During-the-Event Task focused on managing interview schedules:
✅ SayPro During-the-Event Task
Task: Monitor Interview Schedules to Ensure Timely Starts and Efficient Transitions
🎯 Objective:
Ensure all interviews begin and end on time, avoid overlaps or delays, and support a smooth flow for candidates and interviewers.
🕒 Key Responsibilities
- Maintain the Master Interview Schedule
- Keep a printed and digital version of the final schedule
- Include candidate names, interview time slots, room numbers, and interviewer names
- Check-In & Reminder Notifications
- Check in candidates 15 minutes before their scheduled time
- Send alerts to interviewers 5 minutes before each session
- Use WhatsApp, email, or internal event platform (as applicable)
- Monitor Each Interview Room
- Assign a timekeeper or coordinator for each room
- Keep interviews on track (e.g., 20–30 minutes per candidate)
- Politely signal interviewers when it’s time to wrap up
- Coordinate Transitions
- Guide students to the correct room or online link
- Manage waiting areas to reduce confusion or crowding
- Use signage, staff, or virtual breakout rooms if online
- Log Delays or No-Shows
- Keep a simple log of late starts, missed interviews, or overflows
- Notify the event coordinator or rescheduling team if needed
🧰 Tools You’ll Need
- Master schedule spreadsheet (with real-time updates)
- Communication tool (e.g., WhatsApp group, radios, or Zoom chat)
- Signage/room labels
- Printed student and interviewer lists
- Backup contact info for each participant
📌 Pro Tips
- Build in a 5-minute buffer between interviews if possible
- Have one “floater” staff member ready to jump in where needed
- Prepare a quick rescheduling protocol for unexpected issues
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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