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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Employee Activity Template: For tracking employee contributions to the campaign, including hours spent on promotion, engagement, and fundraising tasks
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Employee Activity Tracking Template
Purpose:
To monitor employee contributions to SayPro’s fundraising and awareness campaigns, including hours logged, tasks performed, and results achieved.
1. Employee Information
| Field | Description |
|---|---|
| Employee Name | Jane Dlamini |
| Department | Communications |
| Campaign Name | June Youth Empowerment Drive |
| Supervisor | Ayanda Mthembu |
| Tracking Period | June 1 – June 30, 2025 |
2. Activity Log Table
| Date | Task Category | Specific Activity Performed | Hours Spent | Outcome / Notes |
|---|---|---|---|---|
| 2025-06-03 | Social Media Promo | Scheduled 5 posts for the week on IG & FB | 2 | 3,200 impressions total |
| 2025-06-05 | Donor Outreach | Emailed 10 previous donors | 1.5 | 4 replies, 2 donations confirmed |
| 2025-06-08 | Event Support | Assisted with webinar setup + Q&A moderation | 2.5 | 85 attendees, no technical issues |
| 2025-06-10 | Content Creation | Designed poster for Youth Gala | 1 | Shared via WhatsApp groups |
| 2025-06-12 | Volunteer Mgmt | Trained 3 new campaign volunteers | 1.5 | All added to WhatsApp task group |
3. Weekly Summary Totals
| Week Ending | Total Hours Logged | Main Focus Areas | Key Outcomes |
|---|---|---|---|
| June 7 | 3.5 hrs | Social Media, Outreach | 2 donor leads, post reach 3,200+ |
| June 14 | 5 hrs | Event Setup, Design, Training | Smooth webinar, 3 volunteers onboarded |
📋 4. Task Categories (Dropdown List for Digital Use)
- 🟦 Social Media Promotion
- 🟧 Donor Outreach & Follow-up
- 🟨 Event Coordination / Hosting
- 🟩 Volunteer Recruitment / Training
- 🟪 Content Creation (Posters, Stories, Videos)
- 🟥 Campaign Strategy / Planning
- 🟫 Administrative / Reporting
5. Supervisor Review (Optional Section)
| Field | Entry |
|---|---|
| Supervisor Comments | Great initiative shown—especially in donor follow-ups. |
| Recognition Suggested | Consider for monthly contributor spotlight |
| Improvement Notes | Track time daily to avoid gaps in logging |
| Reviewed By | Ayanda Mthembu |
| Date of Review | 2025-07-01 |
6. Summary Report (Auto-Calculated in Digital Version)
| Metric | Value |
|---|---|
| Total Hours Logged | 20.5 hrs |
| Total Activities Recorded | 12 |
| Donor Leads Generated | 5 |
| Social Media Posts Managed | 18 |
| Volunteers Recruited | 4 |
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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