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SayPro Engage with external experts for specialized workshops and webinars to provide a rich variety of content.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
1. Identify Relevant Experts
- Research & Networking: Look for professionals or thought leaders who have deep expertise in the subjects you’re looking to cover. This could include industry experts, academic professionals, or experienced practitioners.
- Partner with Organizations: Consider partnering with specialized organizations, professional associations, or consultancy firms that can provide access to these experts.
- Track Record: Vet experts for previous speaking engagements, webinars, or workshops to ensure they have experience delivering engaging and valuable content.
2. Define Workshop/Webinar Objectives
- Topic Alignment: Ensure the topic of the session aligns with the goals of your curriculum and addresses the needs of your participants.
- Desired Outcomes: Clearly outline the learning outcomes and how the session will benefit participants (e.g., skill-building, knowledge enhancement, industry insights).
- Format and Duration: Decide on whether the session will be a panel discussion, a solo presentation, or an interactive Q&A session. Set the duration based on the content—shorter webinars (30–45 minutes) work well for focused topics, while workshops might extend to 2-3 hours.
3. Coordination and Logistics
- Scheduling: Align the session timing with both the expert’s availability and your participants’ schedules. Be mindful of time zones if your expert or participants are located globally.
- Platform Choice: Choose a reliable platform for hosting the session, like Zoom, Microsoft Teams, or WebEx, with features that suit your session format (e.g., breakout rooms, live polls, chat for audience engagement).
- Contractual Agreements: Discuss compensation, expectations, and content usage rights before confirming any experts. Clear communication is key to ensuring everyone’s on the same page.
4. Prepare the Expert
- Onboarding: Share details about your participants, session objectives, and any specific content expectations. Provide them with access to any internal materials that will help them tailor their content to your audience.
- Rehearsal or Dry Run: If it’s a complex session or technology is involved, consider organizing a practice run to iron out any potential issues with presentations or tech.
- Support During the Session: Have a team member ready to help with technical issues, moderating questions, or managing logistics while the expert focuses on the content.
5. Promote the Session
- Targeted Invitations: Send invitations to your participants with details on the expert and the value of attending the session.
- Social Media & Marketing: If appropriate, promote the session on social media or your program’s website to generate excitement and encourage attendance.
- Engagement Pre-Session: Use pre-session materials or surveys to gauge participant expectations and increase engagement beforehand.
6. Post-Session Follow-Up
- Feedback Collection: Use surveys or follow-up emails to gather feedback on the session, which will help improve future collaborations.
- Content Sharing: If the session is recorded, share the video with participants, along with any supplementary materials like slides, reading materials, or resources suggested by the expert.
- Thank You Notes: Send a thank-you email to the expert, along with any feedback from the participants. This helps maintain a good relationship for future engagements.
7. Continuous Engagement with Experts
- Create Long-Term Partnerships: If the expert’s session was particularly successful, you may want to invite them back for additional workshops or as a regular contributor to your content.
- Content Collaboration: Consider ongoing collaborations where the expert creates supplementary content (e.g., articles, videos, or mini-courses) that aligns with the curriculum.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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