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SayPro Education and Training

SayPro Engage with external experts for specialized workshops and webinars to provide a rich variety of content.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Written by

Linda Janet Tivane

in

1. Identify Relevant Experts

  • Research & Networking: Look for professionals or thought leaders who have deep expertise in the subjects you’re looking to cover. This could include industry experts, academic professionals, or experienced practitioners.
  • Partner with Organizations: Consider partnering with specialized organizations, professional associations, or consultancy firms that can provide access to these experts.
  • Track Record: Vet experts for previous speaking engagements, webinars, or workshops to ensure they have experience delivering engaging and valuable content.

2. Define Workshop/Webinar Objectives

  • Topic Alignment: Ensure the topic of the session aligns with the goals of your curriculum and addresses the needs of your participants.
  • Desired Outcomes: Clearly outline the learning outcomes and how the session will benefit participants (e.g., skill-building, knowledge enhancement, industry insights).
  • Format and Duration: Decide on whether the session will be a panel discussion, a solo presentation, or an interactive Q&A session. Set the duration based on the content—shorter webinars (30–45 minutes) work well for focused topics, while workshops might extend to 2-3 hours.

3. Coordination and Logistics

  • Scheduling: Align the session timing with both the expert’s availability and your participants’ schedules. Be mindful of time zones if your expert or participants are located globally.
  • Platform Choice: Choose a reliable platform for hosting the session, like Zoom, Microsoft Teams, or WebEx, with features that suit your session format (e.g., breakout rooms, live polls, chat for audience engagement).
  • Contractual Agreements: Discuss compensation, expectations, and content usage rights before confirming any experts. Clear communication is key to ensuring everyone’s on the same page.

4. Prepare the Expert

  • Onboarding: Share details about your participants, session objectives, and any specific content expectations. Provide them with access to any internal materials that will help them tailor their content to your audience.
  • Rehearsal or Dry Run: If it’s a complex session or technology is involved, consider organizing a practice run to iron out any potential issues with presentations or tech.
  • Support During the Session: Have a team member ready to help with technical issues, moderating questions, or managing logistics while the expert focuses on the content.

5. Promote the Session

  • Targeted Invitations: Send invitations to your participants with details on the expert and the value of attending the session.
  • Social Media & Marketing: If appropriate, promote the session on social media or your program’s website to generate excitement and encourage attendance.
  • Engagement Pre-Session: Use pre-session materials or surveys to gauge participant expectations and increase engagement beforehand.

6. Post-Session Follow-Up

  • Feedback Collection: Use surveys or follow-up emails to gather feedback on the session, which will help improve future collaborations.
  • Content Sharing: If the session is recorded, share the video with participants, along with any supplementary materials like slides, reading materials, or resources suggested by the expert.
  • Thank You Notes: Send a thank-you email to the expert, along with any feedback from the participants. This helps maintain a good relationship for future engagements.

7. Continuous Engagement with Experts

  • Create Long-Term Partnerships: If the expert’s session was particularly successful, you may want to invite them back for additional workshops or as a regular contributor to your content.
  • Content Collaboration: Consider ongoing collaborations where the expert creates supplementary content (e.g., articles, videos, or mini-courses) that aligns with the curriculum.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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