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SayPro Event Coordination Team: Tasks: Set up and manage the online platforms for the event, ensuring a smooth virtual experience for all attendees.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Platform Selection and Configuration:
- Choosing the Right Platform: Evaluate and select a virtual event platform that meets the event’s requirements for live streaming, interactivity, and scalability.
- Account and Access Setup: Create and configure user accounts for speakers, moderators, and attendees.
- Customization: Tailor the platform’s settings, such as branding elements, registration integration, and session scheduling, to align with SayPro’s event objectives.
Technical Setup and Integration:
- Connectivity and Hardware Testing: Ensure that all necessary hardware (cameras, microphones, computers) is fully functional and compatible with the online platform.
- Integration of Interactive Features: Set up features such as live chat, Q&A, polls, and breakout rooms to facilitate engagement among participants.
- Third-Party Integrations: Connect any additional tools (e.g., analytics, audience engagement tools, CRM systems) with the platform for a seamless experience.
Pre-Event Testing and Rehearsals:
- Conduct Test Runs: Organize rehearsals with speakers and moderators to verify that the platform works as expected, and to familiarize everyone with its functions.
- Troubleshoot Issues: Identify and resolve any technical issues during these tests, such as audio/video glitches, connectivity problems, or software configuration errors.
- Backup Plans: Develop contingency plans, such as secondary streaming options or alternative communication channels, in case of technical disruptions.
Live Event Management:
- Real-Time Monitoring: Actively monitor the online platform during the event to ensure stable connectivity, smooth transitions between sessions, and quick resolution of any technical issues.
- Support and Assistance: Provide on-demand technical support for both speakers and attendees, offering clear guidance or troubleshooting advice if issues arise.
- Engagement Facilitation: Manage interactive sessions by moderating chats, collecting questions for speakers, and ensuring that audience interactions proceed without interruption.
Post-Event Follow-Up:
- Data Collection: Gather analytics and participant feedback from the online platform to assess performance and engagement levels.
- Review and Documentation: Document any technical issues and the effectiveness of the solutions applied, which will help in refining processes for future events.
- Content Archival: Ensure that recorded sessions, chat logs, and other relevant materials are archived for future reference or on-demand access.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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