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SayPro Event Coordination Team: Tasks: Set up the SayPro website for event access.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
The SayPro Event Coordination Team plays a key role in ensuring everything runs smoothly before, during, and after the event. Here’s a breakdown of their tasks:
1. Set Up the SayPro Website for Event Access:
- Event Page Creation: Design and set up a dedicated event page on the SayPro website, which provides all essential event details such as the schedule, registration link, session descriptions, speaker bios, and any relevant resources.
- Event Registration: Integrate registration forms on the website, allowing participants to sign up easily and securely. This includes setting up automated confirmation emails and reminders.
- User-Friendly Navigation: Ensure the website is intuitive and easy for users to navigate, with clear calls to action and easy access to all necessary event materials and session links.
- Online Event Access: Provide direct links to virtual platforms, session schedules, and any event-specific tools or resources that participants need to access.
2. Handle Participant Queries:
- Pre-Event Communication: Respond to any questions or issues regarding registration, schedules, or technical requirements leading up to the event. This could include email, phone, or live chat support on the website.
- During the Event: Monitor and manage participant queries in real-time, whether through an online chat feature, email support, or virtual helpdesk during the event. Ensure quick resolution of any issues, such as login problems or session access.
- Post-Event Support: Address any follow-up questions regarding recordings, certificates, feedback, or future events. Send out a post-event survey to gather insights for future improvements.
3. Organize the Flow of the Training Sessions:
- Scheduling & Coordination: Ensure all sessions start and end on time, manage transitions between speakers or activities, and monitor breaks and lunch times. Create a smooth flow to keep attendees engaged and ensure the event runs on schedule.
- Session Moderation: Help moderators and speakers with any technical needs, such as managing the virtual platform, handling participant questions, and ensuring smooth transitions between sessions.
- Time Management: Keep track of session timing, ensuring each session stays within its allocated time and the event overall runs according to the planned schedule.
- Engagement: Coordinate with speakers to maintain participant engagement, whether through Q&A sessions, polls, or interactive activities, and ensure the virtual platform allows for easy communication.
By efficiently managing these tasks, the SayPro Event Coordination Team ensures that participants have a seamless, engaging experience throughout the event, and the event’s operations run without a hitch.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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