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SayPro Event Coordinators: Planning & Organization: Oversee all logistical aspects of the masterclass, including the registration process, managing speakers, coordinating participants, and ensuring the overall success of the event.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
It looks like the SayPro team has some exciting planning to do for the February SCHAR-5 SayPro Quarterly Digital Transformation Masterclass! To ensure everything goes smoothly, here’s a quick checklist for your event coordinators:
1. Event Logistics
- Venue & Date Confirmation – Ensure the physical or virtual venue is booked and the date is set.
- Registration Setup – Create an easy-to-navigate registration system (online form or platform).
- Equipment & Technology – Ensure all technical needs (projectors, microphones, software, etc.) are arranged in advance.
2. Speaker Management
- Speaker Invitations & Confirmations – Secure all speakers early and confirm their availability.
- Speaker Requirements – Discuss session content, time slots, and any materials or slides needed.
- Pre-Event Communication – Share event agenda, logistics, and expectations with all speakers.
3. Participant Coordination
- Event Invitations – Send out event details and registration links to prospective participants.
- Pre-Event Briefing – Share an agenda with participants, including start times, break schedules, and any preparation needed.
- Participant Support – Provide assistance with any questions or issues leading up to the event.
4. Event Success
- Timely Execution – Ensure the event runs on time, including sessions, breaks, and networking opportunities.
- Engagement Monitoring – Encourage active participation through Q&A sessions, polls, and discussions.
- Feedback Collection – After the event, gather feedback to evaluate the success and areas for improvement.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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