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SayPro Event Coordinators Pre-Webinar Preparation: Organize webinar schedules, including finalizing topics, speakers, and ensuring all content is prepared for delivery
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
It sounds like you’re looking to organize and prepare for an upcoming webinar. Here’s a suggested outline to ensure everything is covered for the SayPro Quarterly Prepare Content Webinar hosted by SayPro Webinar Training Services Office for March (SCHAR-3):
Pre-Webinar Preparation Checklist:
- Finalize Webinar Topics:
- Confirm the core themes or topics for the webinar.
- Ensure they align with audience expectations and training goals.
- Speakers and Presenters:
- Confirm the list of speakers or presenters.
- Ensure each speaker is clear on their session timing, content, and format.
- Send out reminders with their speaking times and guidelines.
- Content Preparation:
- Finalize all content to be shared (PowerPoint slides, videos, or any supplementary materials).
- Review and proof all content for clarity, accuracy, and relevance.
- Share the finalized content with all speakers and moderators for approval.
- Logistics and Scheduling:
- Double-check the webinar platform settings (Zoom, Teams, etc.) and ensure all participants have access links.
- Ensure a test run of the webinar platform and check for technical issues (audio, video, presentation sharing).
- Set up the schedule for the webinar (including breaks, Q&A sessions, and any interactive elements).
- Send out reminders to attendees about the date, time, and how to join.
- Engagement Activities:
- Plan any interactive activities, like live polls or Q&A sessions.
- Ensure moderation of the Q&A is set up in advance to avoid confusion.
- Marketing and Communications:
- Promote the webinar across channels to increase attendance (email reminders, social media posts, etc.).
- Confirm that registration forms are set up and functioning properly.
- Technical Support:
- Assign team members to handle technical issues during the webinar (audio/video support, platform navigation help, etc.).
- Prepare for a backup plan in case of any technical glitches (alternative platforms or solutions).
- Dry Run:
- Conduct a rehearsal with all speakers a day or two before the webinar.
- Test the presentation flow, tech features (screen sharing, microphone checks), and timing.
- Confirm all speakers are familiar with the webinar platform and tools.
- Follow-Up Plans:
- Prepare post-webinar communication for attendees, including thanking them, sharing resources, or providing a recording link.
- Set up a feedback survey to improve future webinars.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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