SayPro Event Organization: Coordinate and schedule all sessions, ensuring that the necessary logistics are in place for both online and in-person participation

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It looks like you’re organizing a detailed event and scheduling tasks for SayPro. Based on the information you’ve provided, here’s a suggested plan for coordinating and scheduling the event “SayPro Monthly January SCHAR-4,” along with the related activities under SayPro Life Skills and Soft Skills:

Event Overview:

Event Name: SayPro Monthly January SCHAR-4
Main Focus: Life Skills and Soft Skills Development
Office in Charge: SayPro Life Skills and Soft Skills Office
Location: SayPro Education Royalty (both online and in-person participation)

Key Tasks:

Coordinate Sessions:
- Schedule Date and Time:
  - Ensure that the date and time for each session are finalized, making them accessible for both online and in-person attendees.
- Online Platform Setup:
  - Set up a virtual meeting platform (Zoom, Microsoft Teams, etc.) for online participants.
- In-Person Venue:
  - Book an appropriate venue at SayPro Education Royalty for in-person participation.
  - Ensure there are enough seats, tech setups (projectors, microphones), and other necessary facilities.
Logistics and Technical Requirements:
- For Online Sessions:
  - Ensure a stable internet connection and prepare any necessary software.
  - Test the audio/visual equipment before the event.
- For In-Person Sessions:
  - Arrange seating, tech setups, and refreshments.
  - Provide necessary handouts or materials to participants.
Sub Activities:
- Recording Stress Levels:
  - Schedule time for a stress assessment, either through surveys or live discussions.
- Identify Triggers:
  - Have activities or group discussions focused on identifying common stress triggers.
- Develop Coping Strategies:
  - Arrange for a workshop or presentation on stress management techniques.
Facilitator/Trainer Coordination:
- Confirm the availability of facilitators or trainers for each activity and ensure they have all the necessary materials for their sessions.
Attendee Registration and Communication:
- Online and In-Person Registration:
  - Set up registration forms and send invitations to both online and in-person participants.
- Communication Plan:
  - Send reminders for the event along with schedules, access links for online attendees, and venue details for in-person participants.
Post-Event Follow-Up:
- Feedback Collection:
  - Send out feedback surveys to evaluate participant satisfaction and areas for improvement.
- Stress Level Monitoring:
  - Ensure participants track and report any changes in their stress levels after applying the coping strategies learned.

Timeline Example for SayPro Monthly January SCHAR-4:

Week 1:
- Finalize the event agenda.
- Confirm facilitator availability.
- Set up registration forms and invite participants.
Week 2:
- Confirm venue booking and online platform setup.
- Send out invitations and reminders to participants.
Week 3:
- Test tech setups and finalize all logistics.
- Conduct a dry run of the event for both online and in-person participation.
Event Day:
- Run the sessions, ensuring smooth coordination between online and in-person groups.
- Facilitate stress assessments and discussions on triggers and coping strategies.
Post-Event:
- Collect feedback and stress level reports from participants.
- Analyze feedback for continuous improvement.

This plan will ensure that the event runs smoothly and meets the goals of improving life skills and soft skills, with a focus on managing stress and developing coping strategies.

SayPro Event Organization: Coordinate and schedule all sessions, ensuring that the necessary logistics are in place for both online and in-person participation

Event Overview:

Key Tasks:

Timeline Example for SayPro Monthly January SCHAR-4:

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