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SayPro Event Schedule Template: A detailed document to outline the timeline for the event

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Written by

Itumeleng Malete

in

📅 SayPro Event Schedule Template

Event Name: _________________________________________
Date(s): ___ / ___ / _______ to ___ / ___ / _______
Venue/Platform: _______________________________________
Event Coordinator: ___________________ | Contact: ___________

🗓️ Event Overview

ItemDetails
Event Theme_____________________________________________
Target Audience_____________________________________________
Expected Attendance___________
Event Objectives1. ___________________________________________
2. ___________________________________________
3. ___________________________________________

📋 Detailed Event Timeline

TimeActivity / SessionLead / FacilitatorLocation / PlatformNotes
08:00 AMRegistration & Welcome TeaSayPro TeamMain Hall / LobbySign-in sheets at entrance
09:00 AMOpening RemarksProgram DirectorConference Room AInclude brief intro video
09:30 AMKeynote AddressGuest SpeakerConference Room ATitle: “Youth Empowerment”
10:15 AMPanel Discussion: Skills for WorkPanel of 3 Industry ExpertsConference Room AModerated by [Name]
11:00 AMTea Break—CourtyardLight refreshments provided
11:30 AMBreakout Sessions (choose one):VariousRooms 1–3See attachment for options
01:00 PMLunch—Dining AreaBuffet style
02:00 PMWorkshop: CV WritingHR TrainerRoom 2Bring printed CVs
03:00 PMGroup Activity: Team ChallengeSayPro FacilitatorsOutdoor AreaSmall prizes for winners
04:00 PMClosing Remarks & CertificatesEvent ManagerMain HallDistribute feedback forms
04:30 PMNetworking & DepartureAll ParticipantsLoungeOptional

📌 Additional Information

ItemDetails
Check-in ProcedureSign-in at entrance, receive name badge and pack
Health & SafetyCOVID protocols, emergency contacts, first aid
Transportation InfoShuttle departs from [Location] at [Time]
Media & PhotographyOfficial photographer on-site, consent forms signed

✅ Attachments Checklist

(Include with this document if applicable)

  • Participant List
  • Room Assignments
  • Speaker Bios
  • Printed Program / Agenda
  • Feedback Forms
  • Contact Sheet (staff & volunteers)
  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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