SayPro Facilitators and Trainers

Facilitators and Trainers: Responsibilities and Deliverables

Facilitators and trainers play a vital role in ensuring that participants are actively engaged while mastering curriculum updates and technology integration. Below is a detailed plan outlining their roles, document preparation, and key tasks:

Role: Lead Live Sessions and Hands-On Training

• Facilitate interactive and dynamic live training sessions to ensure participants grasp updated curriculum concepts and technology usage.
• Serve as the primary point of contact for participants’ learning, maintaining an approachable and supportive presence.

Key Documents to Prepare

1. Session Slides

• Develop visually appealing and informative slides that:
  • Introduce session objectives and outline key topics.
  • Highlight curriculum updates and specific changes.
  • Provide step-by-step walkthroughs of new technologies.
  • Include visuals like diagrams, screenshots, or charts for better understanding.
• Use a consistent, branded design aligned with SayPro’s standards.

2. Agendas

• Draft clear and concise session agendas to:
  • Share the training structure with participants before the session.
  • Include time allocations for each segment (e.g., lectures, demonstrations, Q&A).
  • List the session objectives and activities.

Example Agenda Format:

markdown

**Agenda: Training Session on Technology Integration**
1. Welcome and Introduction (10 mins)
2. Overview of Curriculum Updates (20 mins)
3. Practical Demonstration: New Technology Features (30 mins)
4. Hands-On Practice and Group Activity (20 mins)
5. Q&A and Feedback Session (15 mins)
6. Wrap-Up and Next Steps (5 mins)

3. Feedback Forms

• Design feedback forms to gather participant input on:
  • Content relevance and clarity.
  • Trainer effectiveness and engagement.
  • Usefulness of technology demonstrations.
  • Suggestions for improvement.
• Use digital tools like Google Forms or Typeform for easy access and data collection.

Key Tasks

1. Deliver Engaging Live Sessions

• Presentation Style:
  • Use conversational language and real-world examples to maintain interest.
  • Encourage participation with thought-provoking questions and polls.
• Engagement Strategies:
  • Incorporate breakout rooms for small group discussions.
  • Use storytelling to make curriculum updates relatable and impactful.

2. Offer Practical Demonstrations

• Technology Walkthroughs:
  • Showcase step-by-step instructions for using new tools or systems.
  • Use real-world scenarios to demonstrate the benefits of the technology.
• Hands-On Activities:
  • Create assignments or interactive tasks to help participants practice.
  • Provide one-on-one guidance during activities, addressing specific challenges.

3. Provide Feedback During Q&A Sessions

• Actively listen to participant questions and provide clear, actionable responses.
• Offer constructive feedback on participant performance during activities.
• Collect and address any unresolved concerns after the session.

Best Practices

• Test Beforehand: Ensure all slides, technology tools, and session platforms are functioning smoothly before going live.
• Adaptability: Tailor the session content and style based on audience knowledge and engagement levels.
• Follow-Up: Share a summary of key takeaways, along with session materials and recordings, to reinforce learning.

By fulfilling these responsibilities and preparing well-crafted documents, facilitators and trainers can create an enriching and interactive training experience for participants.