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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Finalize the event agenda and schedule
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro: Finalize Event Agenda and Schedule
1. Review All Inputs
- Confirm session topics, speakers, and panelists
- Confirm interview slots and participating companies
- Confirm workshop titles, facilitators, and locations
- Verify timing for breaks, registration, and networking
2. Create a Master Schedule
Organize the agenda by time and location, e.g.:
| Time | Activity | Location | Notes |
|---|---|---|---|
| 08:00 – 09:00 | Registration & Welcome Coffee | Lobby | Check-in & badges |
| 09:00 – 09:15 | Opening Remarks | Main Hall | SayPro team intro |
| 09:15 – 10:00 | Keynote Speaker | Main Hall | [Speaker Name & Topic] |
| 10:00 – 11:00 | Panel Discussion: Youth Leaders | Main Hall | Moderator + 4 panelists |
| 11:00 – 12:00 | Workshop Block A | Room A | Topic & Facilitator |
| 11:00 – 12:00 | Workshop Block B | Room B | Topic & Facilitator |
| 12:00 – 13:00 | Interviews Slot 1 | Interview Rooms | Scheduled slots |
| 13:00 – 14:00 | Lunch Break | Dining Hall | Networking opportunity |
| 14:00 – 15:00 | Workshop Block C | Room A | Topic & Facilitator |
| 14:00 – 15:00 | Workshop Block D | Room B | Topic & Facilitator |
| 15:00 – 16:00 | Interviews Slot 2 | Interview Rooms | Scheduled slots |
| 16:00 – 16:30 | Closing Remarks & Thank You | Main Hall | SayPro team |
3. Double-Check Timings
- Ensure no overlapping of sessions for target groups
- Leave buffer time for transitions between activities
- Include breaks and contingency slots for delays
4. Circulate Draft Agenda for Final Review
- Share with key stakeholders: event team, speakers, companies, volunteers
- Collect feedback and adjust if necessary
5. Design & Format Final Agenda Document
- Use clear headings, timings, and locations
- Add logos, branding, and contact info for event support
- Consider creating:
- A printable PDF agenda
- An online interactive schedule on the website or app
6. Distribute the Final Agenda
- Send to registered students, employers, and participants via email
- Post on SayPro’s website and social media channels
- Provide printed copies on event day
7. Prepare for Day-Of Coordination
- Print and distribute detailed agenda for staff and volunteers
- Assign session moderators or timekeepers
- Ensure all rooms and technical setups are ready as per schedule
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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