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Saypro Includes performance indicators, timelines, and responsible parties.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Monitoring & Evaluation Plan Template
For Tracking the Implementation of Recommended Changes
1. Basic Information
| Item | Details |
|---|---|
| Recommendation Title | |
| Program/Project Name | |
| Prepared By | |
| Date |
2. Objective of the M&E Plan
What is the goal of monitoring and evaluating this recommendation?
(e.g., To track implementation fidelity, measure progress, and evaluate outcomes.)
3. Implementation Overview
| Component | Description |
|---|---|
| Description of Change | Brief summary of the recommended change |
| Purpose of the Change | What issue it addresses / intended improvement |
| Implementation Timeline | Start and end dates or implementation phases |
| Key Stakeholders Involved | Teams or individuals responsible or affected |
4. Monitoring Matrix
| Activity/Change | Performance Indicator | Target | Timeline | Responsible Party | Monitoring Tool/Method |
|---|---|---|---|---|---|
| E.g., Roll out revised curriculum | % of modules updated and delivered | 100% by Q3 | June–September 2025 | Curriculum Manager | Update logs, reports |
| E.g., Staff training sessions | # of staff trained | At least 20 staff | July 2025 | HR/Training Coordinator | Attendance sheets, feedback |
5. Evaluation Matrix
| Evaluation Question | Performance Indicator | Data Source | Timeline | Responsible Party |
|---|---|---|---|---|
| Did the recommendation lead to improvement? | % increase in learner satisfaction | Post-program surveys | October 2025 | M&E Officer |
| Has staff capacity improved? | Pre/post test scores, observation reports | Training assessments | August–September 2025 | Learning & Development |
6. Data Collection & Analysis Plan
- Tools Used: (e.g., surveys, checklists, interviews, observation forms)
- Frequency of Data Collection: (e.g., Weekly, Monthly, After each session)
- Data Storage Method: (e.g., SharePoint, Google Drive, Excel tracker)
- Analysis Methods: (e.g., Descriptive stats, Thematic analysis)
7. Reporting & Use of Data
| Report Type | Frequency | Intended Audience | Format |
|---|---|---|---|
| Progress Update Report | Monthly | Program Managers, SayPro HQ | PDF, Slide Deck |
| Evaluation Summary | End of Phase | Stakeholders, Funders | Executive Report, Infographic |
8. Risks, Assumptions & Mitigation
| Risk or Assumption | Potential Impact | Mitigation Strategy |
|---|---|---|
| Staff unavailability for training | Delay in implementation | Schedule in advance, offer recorded options |
| Low response rate to surveys | Insufficient data for evaluation | Incentives, shorter surveys |
9. Plan Review & Updates
- Review Schedule: (e.g., Bi-monthly)
- Responsible Reviewer: (e.g., M&E Coordinator)
- Version Control: (Track updates and changes)
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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