SayPro Key Responsibilities: Ensure structured planning and logging of all learning tasks and sessions.

✅ SayPro Key Responsibility: Structured Planning & Logging of All Learning Tasks and Sessions

🎯 Purpose:

To ensure consistency, accountability, and quality in the delivery of all educational content by requiring comprehensive planning and accurate record-keeping of each learning task or session.

📌 Core Responsibilities:

🔹 1. Structured Planning

All SayPro education staff must:

• Develop a clear plan for each learning session or task before delivery
• Align with SayPro’s curriculum goals, outcomes, and quarterly targets
• Specify:
  • Session/module title
  • Objective(s)
  • Content overview
  • Delivery method (in-person, online, hybrid)
  • Required materials or tools
  • Duration and location/platform
  • Assigned facilitator or trainer

Tool to Use:
✔️ SayPro Planning Framework for Next Quarter (QPF)

🔹 2. Detailed Logging of Sessions

Each session or learning task must be documented immediately after delivery, capturing:

• Session/task name
• Date & time
• Facilitator(s)
• Topic covered
• Audience or learner group
• Attendance numbers
• Summary of activities
• Any challenges or issues faced
• Recommendations or follow-ups

Tools to Use:
✔️ SayPro Employee Submission Checklist
✔️ SayPro Feedback & Recommendations Form

📂 Documentation Standards

• File naming convention:
  SayPro_LearningSession_[Title]_[Date]_Facilitator.docx
• Organized storage in SayPro’s shared drive or LMS under:
  • Program Area
  • Quarter
  • Region or Delivery Mode

🧾 Reporting Responsibilities

• Weekly or monthly log summaries must be submitted to supervisors.
• Department heads must:
  • Review session logs for quality and completeness
  • Identify trends, gaps, or training needs
  • Compile into a Quarterly Education Activity Report

📊 Benefits of Structured Planning & Logging

• Improved learner outcomes through better preparation
• Stronger accountability and performance monitoring
• Easier reporting for audits, funding, and strategy alignment
• Better sharing of best practices across SayPro teams