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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Key Responsibilities:Track and report quarterly placement statistics to the SayPro Artisan School Office.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Key Responsibilities
🎯 Responsibility: Track and Report Quarterly Placement Statistics to the SayPro Artisan School Office
One of the core responsibilities within SayPro’s Career Development and Placement Division is to systematically track and report quarterly job placement statistics. This process involves the collection, verification, analysis, and formal reporting of graduate employment outcomes to the SayPro Artisan School Office. These reports ensure that program performance is accurately monitored, stakeholder expectations are met, and SayPro continues to improve the employability of its artisans through evidence-based decision-making.
This responsibility is essential for assessing program impact, supporting internal planning, and communicating results to partners, donors, and beneficiaries.
📌 Purpose of This Responsibility
The key objectives include:
- Measuring program effectiveness in connecting SayPro graduates to employment opportunities
- Providing accurate data for strategic planning and curriculum improvements
- Ensuring transparency and accountability to internal departments and external stakeholders
- Supporting fundraising efforts and partnership development through evidence of impact
- Identifying trends, challenges, and opportunities within the labor market
🧾 Key Activities and Deliverables
1. Collect Employment Data from Graduates
- Conduct follow-ups with recent graduates through:
- Phone interviews
- WhatsApp messages or SMS surveys
- Online feedback forms (available on the SayPro portal)
- Gather detailed placement information such as:
- Employment status (employed, self-employed, seeking work)
- Type of job (full-time, part-time, freelance, casual)
- Industry and employer name
- Job start date and duration
- Income range (optional/confidential)
- Location of employment
2. Validate and Organize Placement Information
- Cross-verify data using:
- Employer confirmations
- Supervisor/mentor reports
- Self-submitted documentation (e.g., contracts, letters, photos)
- Enter validated information into SayPro’s Graduate Employment Tracking System
- Organize data by:
- Training program
- Region
- Gender and age group
- Employer type (company, NGO, cooperative, market agent)
3. Analyze Key Performance Metrics
Calculate and prepare insights on the following indicators:
| Metric | Description |
|---|---|
| Placement Rate | % of graduates employed within 3 months of completion |
| Self-Employment Rate | % of graduates starting their own businesses or freelance work |
| Retention Rate | % of graduates remaining employed for 90+ days |
| Regional Distribution | Employment rates by province or local office |
| Sector Breakdown | % of jobs secured per industry or trade area |
| Gender-Based Outcomes | Comparative success rates between male and female graduates |
4. Prepare the Quarterly Placement Report
The report submitted to the SayPro Artisan School Office should include:
- Executive Summary: Overview of graduate placement outcomes
- Statistical Tables & Graphs: Visual representation of data (bar charts, pie charts, etc.)
- Trend Analysis: Notable patterns (e.g., high-demand sectors, seasonal hiring fluctuations)
- Challenges and Recommendations: Obstacles faced (e.g., transport barriers, limited job access) and actionable suggestions
- Case Studies (optional): Highlighting individual graduate success stories or exceptional placements
- Appendices: Detailed datasets, graduate lists, and regional summaries
5. Submit and Present Findings
- Submit the final report to the SayPro Artisan School Office by the set quarterly deadline
- Where required, present findings during internal review meetings or stakeholder briefings
- Be available to clarify data, respond to queries, or provide supporting documentation
👥 Collaboration Required
This responsibility requires coordination with multiple internal teams:
| Department/Team | Role in Reporting |
|---|---|
| Career Development Officers | Field-level data collection and graduate tracking |
| Data Entry and IT Team | Maintenance of employment tracking systems and report tools |
| Monitoring & Evaluation | Oversight of report quality and indicator alignment |
| Regional Coordinators | Verify placements and support graduate engagement locally |
| Communications Team | Format reports for public distribution (if needed) |
🛠️ Tools and Templates Used
- Quarterly Placement Reporting Template
- Graduate Follow-Up Survey (digital and print versions)
- Employer Feedback Form
- Job Matching and Tracking Database (Excel/CRM-based)
- Data Visualization Tools (Excel, Power BI, or Google Data Studio)
✅ Expected Outcomes
| Outcome | Impact |
|---|---|
| Timely, data-rich quarterly reports | Informed decision-making by SayPro Artisan School Office |
| Higher transparency on graduate outcomes | Builds trust with funders and stakeholders |
| Insight into placement challenges and opportunities | Supports continuous program improvement |
| Data-driven planning and resource allocation | Enhances job-matching efficiency and training alignment |
🛡️ Data Integrity and Ethics
- All employment data collected must comply with SayPro’s data protection policy
- Graduate consent must be obtained before using or sharing employment details
- Confidential information (e.g., salaries, personal contact info) must be anonymized when shared beyond the internal team
- Backup systems should be in place to secure records and prevent data loss
📘 Conclusion
Tracking and reporting quarterly placement statistics is a mission-critical responsibility that directly supports SayPro’s goal of empowering artisans through meaningful employment. By generating actionable insights and maintaining transparency, this process ensures that SayPro not only delivers quality training but also drives real, measurable social and economic impact.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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