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SayPro Logistics and Coordination
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Logistics and Coordination Plan
1. Online Platform Setup
- Platform Selection: Choose a reliable online platform (e.g., Zoom, Microsoft Teams, or Google Meet) that meets the event’s requirements.
- Licensing and Subscriptions: Ensure all necessary licenses and subscriptions are purchased and active.
- Technical Setup: Test the platform’s features, including screen sharing, breakout rooms, and recording options.
- User Training: Provide training sessions for speakers and participants on how to use the platform effectively.
- Support Team: Assemble a technical support team to assist with any issues during the event.
2. Venue Arrangements for In-Person Events
- Venue Booking: Secure a venue that can accommodate the expected number of attendees. Confirm the booking and any necessary deposits.
- Layout and Seating: Plan the layout, including seating arrangements, stage setup, and any special requirements (e.g., accessibility).
- Catering and Refreshments: Arrange for catering services, including menu selection and dietary considerations.
- Signage and Branding: Ensure appropriate signage and branding materials are prepared and displayed at the venue.
- Health and Safety: Implement health and safety protocols, including emergency exits, first aid stations, and sanitation measures.
3. Technical Needs
- Audio-Visual Equipment: Arrange for microphones, speakers, projectors, and screens. Test all equipment to ensure it is functioning properly.
- Internet Connectivity: Ensure high-speed internet access is available at the venue. Set up backup connections if necessary.
- Recording and Streaming: Set up equipment for recording and live streaming the event. Test the setup to ensure high-quality output.
- Technical Support: Have a team of technicians on standby to handle any technical issues that may arise during the event.
4. Timeline and Milestones
- By 12-01-2024: Finalize platform selection and venue booking.
- By 12-15-2024: Complete technical setup and initial testing.
- By 01-01-2025: Conduct user training sessions and finalize catering arrangements.
- By 01-10-2025: Complete signage and branding preparations.
- By 01-15-2025: Conduct final tests of all technical equipment and internet connectivity.
- By 01-20-2025: Ensure all logistical elements are in place and ready for the event.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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