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SayPro Organize and manage schedules and logistics for both online and in-person sessions.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
- Scheduling:
- Calendar Management: Using tools like Google Calendar or scheduling software to set up sessions, ensuring there’s no overlap and that all necessary parties (trainers, participants, guest speakers) are available.
- Time Zone Consideration: If online sessions involve participants from different time zones, a tool like World Time Buddy or Time Zone Converter can help find the best times for everyone.
- Confirmation & Reminders: Sending automated reminders or confirmation emails to participants and trainers ahead of time to ensure everyone is prepared and aware of the schedule.
- Logistics for In-Person Sessions:
- Venue Booking: Securing physical locations for in-person sessions, making sure the venue is equipped with the right facilities (e.g., projectors, Wi-Fi, seating arrangements).
- Travel Arrangements: For trainers or guest speakers, managing their travel and accommodation, if necessary.
- On-Site Support: Preparing materials (handouts, signage, badges) and ensuring there are enough staff or volunteers to assist on the day of the session.
- Logistics for Online Sessions:
- Platform Setup: Ensuring the virtual platform (Zoom, Teams, etc.) is set up properly, with the correct links, breakout rooms, and necessary permissions for presenters.
- Tech Support: Having a team member on standby to help with technical issues that participants or presenters might face during the session.
- Participant Access: Sending out the necessary links, passwords, and access instructions ahead of time, making sure everything runs smoothly.
- Communication:
- Regular communication with participants, trainers, and any other stakeholders about session updates, changes, and essential information.
- Providing clear guidelines on how participants should engage with the content or session (whether it’s a webinar, group discussion, or hands-on activity).
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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