SayPro Oversee the logistics of in-person sessions (e.g., room setups, catering, schedules).

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Written by

Itumeleng Malete

SayPro Education Insight

SayPro Task: Oversee the Logistics of In-Person Sessions

1. Purpose

To ensure all logistical aspects of in-person sessions are planned, coordinated, and executed flawlessly to create a seamless and professional event experience.

2. Key Responsibilities

A. Room Setups

Coordinate with venue staff to arrange seating, audio-visual equipment, lighting, and signage according to session requirements.
Ensure accessibility and comfort for all attendees.
Prepare rooms ahead of schedule and check setups before sessions begin.

B. Catering Coordination

Manage catering schedules to align with breaks and meal times.
Confirm menu options accommodate dietary restrictions and preferences.
Oversee delivery, setup, and cleanup to maintain cleanliness and order.

C. Scheduling Management

Monitor session start and end times to keep the agenda on track.
Communicate any schedule changes promptly to staff and attendees.
Coordinate transitions between sessions smoothly to avoid downtime.

D. Equipment and Supplies

Ensure all necessary materials (handouts, badges, tech gear) are available.
Arrange for technical support during sessions for AV and connectivity needs.

E. Staff Coordination

Assign roles to volunteers or event staff for session support.
Provide clear instructions and ensure readiness.

3. Expected Outcomes

Sessions start and run on time with appropriate room setups
Attendees receive timely and quality catering service
Smooth transitions between sessions without delays
Positive feedback on event organization and logistics

Neftaly Malatjie | CEO | SayPro
Email: info@saypro.online
Call: + 27 84 313 7407
Website: www.saypro.online

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SayPro Oversee the logistics of in-person sessions (e.g., room setups, catering, schedules).

SayPro Task: Oversee the Logistics of In-Person Sessions

1. Purpose

2. Key Responsibilities

A. Room Setups

B. Catering Coordination

C. Scheduling Management

D. Equipment and Supplies

E. Staff Coordination

3. Expected Outcomes

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