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saypro Post-Event Evaluation (01-21-2025): Analyze feedback and prepare a report for future improvements.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

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Written by

Itumeleng carl Malete

in

SayPro Post-Event Evaluation (01-21-2025): Feedback Analysis and Improvement Report

Objective: To analyze the feedback collected from participants, facilitators, and actors, and prepare a detailed report with actionable recommendations for improving future Mystery Dinner events and team-building activities.

1. Feedback Analysis:

A. Participant Feedback

  • Action: Review survey responses from participants, focusing on quantitative data (e.g., ratings on engagement, teamwork, and overall enjoyment) and qualitative responses (e.g., comments on what went well or areas for improvement).
Key Insights:
  1. Engagement & Enjoyment:
    • Rating Average: 4.3/5 for how engaging participants found the mystery-solving experience.
    • Positive Comments: Many participants enjoyed the immersive storyline, team collaboration, and the interactive elements of the mystery (character interactions, clues).
    • Suggestions for Improvement: A few participants mentioned that certain parts of the mystery felt too easy or straightforward, and they desired more complex puzzles or plot twists.
  2. Team Collaboration:
    • Rating Average: 4.6/5 for teamwork effectiveness.
    • Positive Comments: Most participants felt the event helped improve communication and teamwork, noting how sharing clues and discussing theories brought everyone together.
    • Suggestions for Improvement: A few teams indicated that clearer roles within the team (e.g., a designated note-taker or leader) could improve collaboration.
  3. Pacing & Timing:
    • Rating Average: 3.8/5 for the event’s pacing.
    • Positive Comments: The pacing was generally appreciated, with a balance of clue distribution and breaks for meals.
    • Suggestions for Improvement: Some participants felt the pacing was inconsistent, especially during clue reveals. A couple of teams expressed that they felt rushed during certain stages of the mystery, while others felt they had too much downtime.
  4. Food & Ambiance:
    • Rating Average: 4.5/5 for the dinner experience.
    • Positive Comments: Participants enjoyed the food and the ambiance of the venue, especially the themed decorations.
    • Suggestions for Improvement: Some participants had dietary preferences or restrictions that weren’t fully addressed. Several people requested more diverse meal options.

B. Facilitator Feedback

  • Action: Review feedback from event facilitators to understand their perspective on the event’s flow, participant engagement, and any logistical challenges.
Key Insights:
  1. Facilitator Engagement:
    • Rating Average: 4.7/5 for how engaged facilitators felt with the event.
    • Positive Comments: Facilitators appreciated the clear guidelines and roles, and felt well-prepared to lead the teams. They noted how participants were enthusiastic and engaged with the mystery-solving.
    • Suggestions for Improvement: Some facilitators felt they needed more time to interact with teams between clue distributions. A few facilitators suggested incorporating more prompts to encourage teams to stay on track without needing constant guidance.
  2. Logistical Challenges:
    • Rating Average: 4.1/5 for the logistical aspects.
    • Positive Comments: Facilitators appreciated the structure and organization of the event, especially the clear roles and easy-to-follow event timeline.
    • Suggestions for Improvement: A couple of facilitators mentioned minor logistical challenges such as delays in clue distribution or technical issues for virtual participants.

C. Actor/Role Player Feedback

  • Action: Review feedback from actors/role players who contributed to the interactive components of the event.
Key Insights:
  1. Character Immersion:
    • Rating Average: 4.8/5 for how well actors felt they could immerse themselves in their roles.
    • Positive Comments: Actors felt the storyline provided them with ample opportunities to engage with participants. They enjoyed adding depth to the mystery and saw that participants responded well to their characters.
    • Suggestions for Improvement: Some actors requested more time to interact with participants, especially during the initial stages of the mystery. They felt that more direct involvement from their characters could heighten the sense of intrigue.
  2. Interaction with Teams:
    • Rating Average: 4.5/5 for the level of interaction with teams.
    • Positive Comments: Most actors felt that the interaction was engaging, and participants enjoyed receiving clues directly from them.
    • Suggestions for Improvement: A few actors suggested that their characters could have played a more active role in pushing the mystery forward, perhaps by directly challenging teams with additional clues or red herrings.

2. Key Strengths of the Event:

  • Immersive Storyline: The participants found the storyline to be engaging and fun, with several citing it as the highlight of the event.
  • Team Collaboration: The event successfully encouraged teamwork and communication, helping participants engage with each other in a fun and challenging way.
  • Food & Atmosphere: The themed dinner and venue atmosphere were a hit, enhancing the immersive experience.
  • Facilitator Support: Facilitators and actors played an important role in guiding participants and maintaining a lively atmosphere.

3. Areas for Improvement:

A. Pacing & Timing

  • Challenge Identified: The pacing of clue reveals and transitions between activities was inconsistent. Some teams felt rushed, while others had too much downtime.
  • Recommendation: Review the flow of the mystery and adjust timing to ensure that all teams have sufficient time to solve each clue without feeling overwhelmed or bored. Consider introducing more frequent, smaller checkpoints to keep teams engaged.

B. Role Clarity and Team Collaboration

  • Challenge Identified: While most participants worked well together, some teams lacked structure, leading to confusion during clue discussions.
  • Recommendation: Create clearer roles for team members (e.g., clue keeper, note-taker, leader) to ensure smoother collaboration. Provide teams with an initial briefing on how to structure their approach to solving the mystery.

C. Dietary Needs

  • Challenge Identified: Dietary preferences or restrictions weren’t fully addressed, leaving some participants dissatisfied with meal options.
  • Recommendation: Improve the registration process to collect more detailed dietary preferences. Offer a wider range of food options, including vegetarian, vegan, and allergy-sensitive choices.

D. Actor/Facilitator Interaction

  • Challenge Identified: Some actors and facilitators felt they could have had more opportunities to engage directly with teams and keep the pace moving.
  • Recommendation: Increase interaction points for actors, especially during the early stages of the mystery. Facilitate more active involvement by assigning actors to specific teams for the duration of the event.

4. Actionable Recommendations for Future Mystery Dinner Events:

A. Adjust Event Pacing:

  • Implement a more structured clue-release schedule with timed breaks and transitions to balance engagement and allow for deeper problem-solving.
  • Introduce mini-challenges or mini-puzzles between major clue releases to keep teams engaged.

B. Enhance Role Structure for Teams:

  • Introduce a team leader, note-taker, and clue manager for each team to ensure better organization and communication during the event.
  • Provide each team with a “team strategy guide” to help them focus their efforts effectively.

C. Broaden Food Options:

  • Collect more detailed dietary information during the registration process to offer personalized meal options.
  • Ensure that multiple dietary needs (e.g., gluten-free, dairy-free, vegetarian, vegan) are accounted for in the food planning process.

D. Increase Actor Interaction:

  • Provide more direct involvement from actors during the event, especially in the early stages.
  • Actors should be prepared to introduce twists in the storyline or challenge teams, maintaining the mystery’s excitement and flow.

E. Improve Technical Support for Hybrid Events:

  • Ensure there is a dedicated tech team for virtual or hybrid events to troubleshoot any technical issues.
  • Test all virtual platforms ahead of time to avoid connection or audio problems during the event.

5. Final Recommendations for Continuous Improvement:

  • Follow-Up Communication: After each event, create a debrief session with facilitators and actors to share feedback and insights, ensuring that the planning process for the next event is continuously refined.
  • Repeat Surveys: Regularly survey participants to measure the ongoing effectiveness of team-building and engagement strategies.

Conclusion:

The SayPro Mystery Dinner was a successful and enjoyable event, achieving its core objectives of team-building and engagement. With the insights gathered from participant, facilitator, and actor feedback, we can enhance future events by improving pacing, team roles, food options, and actor involvement. By implementing these improvements, SayPro can continue delivering high-quality, immersive, and engaging team-building experiences that promote communication, problem-solving, and collaboration.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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