SayPro Post-Event Responsibilities Tasks: Provide links to online recordings of the workshops for those who may want to revisit the sessions.

SayPro Post-Event Responsibilities: Tasks

Provide Links to Online Recordings of the Workshops for Those Who May Want to Revisit the Sessions

1. Organize the Recordings

• Prepare Session Links: Ensure that all recorded workshops and sessions are properly organized and accessible. Label the recordings clearly, indicating the session or workshop title and the speaker/facilitator for easy navigation.
  • Example Task: “Create a folder or platform (e.g., Google Drive, Dropbox, Vimeo) where all session recordings are organized by session name, date, and speaker.”

2. Send Email with Recording Links

• Personalized Email: Send a follow-up email to all attendees, thanking them again for their participation and providing links to the recorded sessions. Include a brief description of each session for context.
  • Example Task: “Craft a follow-up email with links to the recorded workshops. Include the names of the sessions and brief descriptions of each, so participants can easily navigate to their areas of interest.”

3. Ensure Easy Access for Virtual and In-Person Attendees

• Platform Access: Confirm that both virtual and in-person participants have the necessary access to view the recordings. If the recordings are hosted on a specific platform, provide clear instructions for how to access them.
  • Example Task: “Provide step-by-step instructions in the email on how to access the recorded sessions. If using a platform like Zoom, include a direct link to the recordings, ensuring that both online and in-person attendees have access.”

4. Create a Centralized Hub for Recordings

• Dedicated Page or Portal: Consider creating a webpage or central portal where all recordings are housed. This page can also include supplementary materials such as slides, handouts, and discussion points.
  • Example Task: “Set up a page on the SayPro website with all the event recordings. Include links to the session videos, handouts, presentation slides, and any additional materials discussed during the event.”

5. Promote Rewatching Key Sessions

• Highlight Popular Sessions: Suggest specific sessions or workshops that were particularly well-received or impactful. Encourage participants to revisit these sessions to reinforce the lessons learned.
  • Example Task: “Highlight top sessions or workshops in your follow-up email, such as those focused on leadership, community-building, or spirituality. Include a brief note about why these sessions were so valuable.”

6. Track Engagement with Recordings

• Monitor Video Views: If the platform allows, track how many attendees are watching the sessions and which ones are the most popular. This can help you understand what content resonated the most with participants.
  • Example Task: “Use the analytics tools available on the platform where the videos are hosted to track which recordings have the most views and gather insights for future events.”

7. Encourage Sharing of Recordings

• Share with Others: Encourage attendees to share the recordings with others who might be interested in the content, especially those who could not attend the event.
  • Example Task: “Include a call-to-action in your email encouraging participants to share the recordings with their colleagues or friends who might benefit from the content.”

Example Email Template:

Subject: Access the [Event Name] Workshop Recordings!

Dear [Participant’s Name],

Thank you once again for joining us at [Event Name]! We hope you found the sessions insightful and valuable. For those who would like to revisit any of the sessions or catch up on those they missed, we’re excited to provide access to the full recordings.

Below, you will find the links to the recorded workshops:

1. [Session Title 1] – [Link to Recording]
   Description: A deep dive into [topic discussed in the session].
2. [Session Title 2] – [Link to Recording]
   Description: Insights on [key points discussed].
3. [Session Title 3] – [Link to Recording]
   Description: [Key learnings or highlights].

You can also access all event recordings, presentation slides, and related materials through our [dedicated portal/website link].

Feel free to share these recordings with others who may have missed the event. We hope these sessions continue to inspire and empower you as you apply the teachings in your own life and community.

Thank you again for being part of the event! Should you have any questions or need additional resources, please don’t hesitate to reach out.

Warm regards,
[Your Name]
[Your Role]
SayPro Team

This will ensure that attendees have the resources they need to revisit the event content at their convenience.