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SayPro Pre-Event Preparation Employer Outreach and Engagement Objective: Secure a diverse range of employers to participate in the event and post internship or co-op opportunities.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Written by

Linda Janet Tivane

in

📢 SayPro Pre-Event Preparation

Task Name: Employer Outreach and Engagement
Objective: Secure a diverse range of employers to participate in the event and post internship or co-op opportunities for students.

Step-by-Step Process:

  1. Develop an Outreach Strategy
    • Define target industries and employer types (e.g., NGOs, corporates, government, tech startups).
    • Set goals for the number and diversity of participating organizations.
    • Prepare promotional materials (brochure, email templates, info pack).
  2. Identify Potential Employers
    • Use existing networks, partner organizations, alumni contacts, and LinkedIn to build a list of potential employers.
    • Focus on companies offering internships, co-ops, apprenticeships, or entry-level opportunities.
  3. Initial Contact and Invitation
    • Send personalized emails or make phone calls introducing the SayPro event and its objectives.
    • Provide details about participation benefits (e.g., access to top student talent, brand visibility, social impact).
    • Include a participation form or expression of interest (EOI) link.
  4. Follow-Up Communication
    • Follow up with employers who haven’t responded within 5–7 business days.
    • Offer to schedule short calls or meetings to answer questions and confirm participation.
  5. Confirm Participation
    • Secure written confirmation from employers, including details on their intended involvement (e.g., booth, speaker, internship offers).
    • Collect logos, descriptions, and internship/co-op job postings for event materials.
  6. Support Employer Preparation
    • Share event logistics, setup instructions, and key timelines.
    • Provide a participation guide outlining how to interact with students and use the platform (if virtual/hybrid).
    • Offer training or a Q&A session before the event if needed.
  7. Track Engagement
    • Maintain a database of confirmed and pending employers.
    • Note each employer’s industry, role at the event, and number/type of opportunities they’ll offer.
  8. Promote Participating Employers
    • Highlight employer partners in event promotions (social media, newsletters, website).
    • Encourage student participants to research companies in advance.
  9. Prepare Employer Materials
    • Design employer info boards or digital profiles.
    • Include job listings in the event app or booklet.
    • Assign staff to support employers during the event.

Responsible Teams:

  • Employer Engagement Team
  • Marketing & Communications
  • Event Logistics Team

Timeline:

  • Begin outreach at least 6–8 weeks before the event.
  • Final confirmations should be secured at least 2 weeks before the event date.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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