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SayPro Primary Responsibilities:Process reorder requests and ensure that orders are made on time

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

SayPro Primary Responsibility: Process Reorder Requests and Ensure That Orders Are Made on Time

Objective:
To ensure a seamless and timely procurement process by accurately processing reorder requests, placing orders with approved suppliers, and closely monitoring delivery schedules to maintain uninterrupted stock availability for SayProโ€™s operations.


Key Duties and Tasks:

  1. Receive and Review Reorder Requests:
    • Collect and verify reorder requests from internal departments, automated inventory systems, or low-stock alerts.
    • Confirm that reorder quantities align with forecasted demand, budget allocations, and current inventory policies.
    • Cross-check requests with stock depletion data and recent sales trends to validate the need for reordering.
  2. Generate Purchase Orders (POs):
    • Create accurate and detailed purchase orders, including item descriptions, quantities, pricing, supplier information, and delivery instructions.
    • Use SayProโ€™s procurement system or ERP software to submit and manage POs.
    • Ensure POs are compliant with SayProโ€™s purchasing guidelines, approval hierarchies, and contractual agreements.
  3. Communicate with Suppliers:
    • Send confirmed purchase orders to approved vendors and request order confirmations.
    • Communicate lead times, delivery dates, and any special order requirements.
    • Follow up with suppliers regularly to track order progress and resolve any issues that may delay shipment.
  4. Track and Monitor Order Timelines:
    • Maintain a reorder tracking system or dashboard to monitor the status of all outstanding orders.
    • Set reminders for critical delivery deadlines and escalate delays to relevant stakeholders.
    • Coordinate with logistics or warehouse teams to prepare for incoming deliveries.
  5. Coordinate Internal Stakeholders:
    • Keep inventory, operations, and finance teams informed about expected delivery dates and order status.
    • Provide updates on delayed or backordered items and help plan contingency actions if needed.
    • Ensure that departments relying on specific stock are informed about replenishment timelines.
  6. Maintain Procurement Documentation:
    • Accurately document all reorder activities, communications, invoices, and supplier confirmations.
    • Archive past purchase orders and correspondence for audit and reporting purposes.
    • Monitor supplier performance and order fulfillment accuracy for future vendor evaluations.
  7. Ensure On-Time Delivery and Compliance:
    • Actively work to prevent late orders by initiating reorders well before critical thresholds are reached.
    • Verify delivery against purchase orders upon arrival and ensure all items meet quantity and quality standards.
    • Address discrepancies, damages, or missing items with suppliers immediately to minimize operational impact.

Performance Indicators:

  • Percentage of orders placed on time according to reorder thresholds.
  • Supplier lead time compliance and on-time delivery rates.
  • Accuracy and completeness of purchase orders and procurement records.
  • Reduction in stockouts caused by procurement delays.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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