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SayPro Primary Responsibilities:Process reorder requests and ensure that orders are made on time
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Primary Responsibility: Process Reorder Requests and Ensure That Orders Are Made on Time
Objective:
To ensure a seamless and timely procurement process by accurately processing reorder requests, placing orders with approved suppliers, and closely monitoring delivery schedules to maintain uninterrupted stock availability for SayPro’s operations.
Key Duties and Tasks:
- Receive and Review Reorder Requests:
- Collect and verify reorder requests from internal departments, automated inventory systems, or low-stock alerts.
- Confirm that reorder quantities align with forecasted demand, budget allocations, and current inventory policies.
- Cross-check requests with stock depletion data and recent sales trends to validate the need for reordering.
- Generate Purchase Orders (POs):
- Create accurate and detailed purchase orders, including item descriptions, quantities, pricing, supplier information, and delivery instructions.
- Use SayPro’s procurement system or ERP software to submit and manage POs.
- Ensure POs are compliant with SayPro’s purchasing guidelines, approval hierarchies, and contractual agreements.
- Communicate with Suppliers:
- Send confirmed purchase orders to approved vendors and request order confirmations.
- Communicate lead times, delivery dates, and any special order requirements.
- Follow up with suppliers regularly to track order progress and resolve any issues that may delay shipment.
- Track and Monitor Order Timelines:
- Maintain a reorder tracking system or dashboard to monitor the status of all outstanding orders.
- Set reminders for critical delivery deadlines and escalate delays to relevant stakeholders.
- Coordinate with logistics or warehouse teams to prepare for incoming deliveries.
- Coordinate Internal Stakeholders:
- Keep inventory, operations, and finance teams informed about expected delivery dates and order status.
- Provide updates on delayed or backordered items and help plan contingency actions if needed.
- Ensure that departments relying on specific stock are informed about replenishment timelines.
- Maintain Procurement Documentation:
- Accurately document all reorder activities, communications, invoices, and supplier confirmations.
- Archive past purchase orders and correspondence for audit and reporting purposes.
- Monitor supplier performance and order fulfillment accuracy for future vendor evaluations.
- Ensure On-Time Delivery and Compliance:
- Actively work to prevent late orders by initiating reorders well before critical thresholds are reached.
- Verify delivery against purchase orders upon arrival and ensure all items meet quantity and quality standards.
- Address discrepancies, damages, or missing items with suppliers immediately to minimize operational impact.
Performance Indicators:
- Percentage of orders placed on time according to reorder thresholds.
- Supplier lead time compliance and on-time delivery rates.
- Accuracy and completeness of purchase orders and procurement records.
- Reduction in stockouts caused by procurement delays.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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