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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Review program documentation and gather data on the program’s design, implementation, and outcomes
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro: Program Review and Data Collection Plan
Purpose
To ensure continuous improvement and data-driven decision-making, SayPro will conduct a thorough review of all program documentation and collect relevant data on program design, implementation, and outcomes.
1. Review of Program Documentation
a. Documents to be Reviewed
- Curriculum guides and course outlines
- Learning materials (slides, handouts, digital content)
- Facilitator training manuals
- Program planning and rollout documents
- Previous evaluation reports and feedback summaries
b. Review Criteria
- Alignment with learning objectives and stakeholder needs
- Relevance, clarity, and accessibility of content
- Consistency across modules and facilitators
- Integration of inclusive and culturally sensitive practices
- Evidence of iterative updates or version tracking
2. Data Collection on Program Design
a. What to Collect
- Stakeholder needs assessments
- Target audience profiles
- Curriculum development notes
- Instructional design frameworks used
b. How to Collect
- Internal documentation audit
- Interviews with instructional designers
- Surveys with program developers and curriculum leads
3. Data Collection on Program Implementation
a. What to Collect
- Participant attendance and engagement data
- Delivery schedules and facilitator reports
- Training session observations (virtual/in-person)
- Technical issues or logistical challenges reported
b. How to Collect
- LMS logs and analytics
- Facilitator debrief sessions
- Participant feedback forms
- Onsite or virtual session observations
4. Data Collection on Program Outcomes
a. What to Collect
- Pre- and post-assessment scores
- Skill application evidence (projects, case studies)
- Behavioural change indicators (self, peer, manager assessments)
- Organisational impact metrics (e.g., productivity, turnover, client feedback)
b. How to Collect
- Surveys and interviews (participants, supervisors, partners)
- Performance tracking tools
- Post-program follow-ups (3-month and 6-month intervals)
- Test results and certification data
5. Roles and Responsibilities
| Task | Responsible Party |
|---|---|
| Documentation review | Quality Assurance Team |
| Data collection setup | Program Evaluation Lead |
| Participant feedback | Training Coordinators |
| Analysis and reporting | M&E (Monitoring & Evaluation) Team |
6. Timeline (Suggested)
| Phase | Activities | Timeline |
|---|---|---|
| Phase 1 | Document review | Week 1–2 |
| Phase 2 | Data collection setup | Week 2–3 |
| Phase 3 | Data gathering (design, implementation, outcomes) | Week 3–6 |
| Phase 4 | Analysis and summary report | Week 7–8 |
7. Outputs
- Summary report on program design strengths and gaps
- Dashboard of implementation data and learner engagement
- Outcome evaluation summary with recommendations
- Actionable insights to inform program improvement
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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