SayPro Set up and test all required features (breakout rooms, screen-sharing, recording).

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SayPro Task: Set Up and Test All Required Features (Breakout Rooms, Screen-Sharing, Recording)

1. Purpose

To ensure all essential virtual event features are properly configured and function smoothly, enabling a seamless and interactive experience for participants during the event.

2. Key Features to Set Up and Test

A. Breakout Rooms

Setup: Create breakout rooms based on session plans, group sizes, or discussion topics.
Functionality Testing:
- Confirm smooth transition of participants between the main session and breakout rooms.
- Test host/moderator control over room assignments, timing, and closing rooms.
- Verify participant ability to communicate and share within rooms.
Troubleshooting: Prepare for common issues like rejoining after disconnection.

B. Screen Sharing

Setup: Enable screen sharing permissions for hosts and participants as appropriate.
Functionality Testing:
- Test sharing of presentations, videos, and other media files.
- Check for clear display and proper aspect ratio on participants’ screens.
- Test switching between multiple sharers smoothly.
Troubleshooting: Verify resolution and performance with different file types and internet speeds.

C. Recording

Setup: Enable recording features for sessions or specific segments.
Functionality Testing:
- Start and stop recordings to verify the process works without glitches.
- Check audio and video quality of recorded files.
- Confirm recordings save correctly and can be accessed or shared post-event.
Troubleshooting: Ensure storage limits and privacy settings comply with policies.

3. Testing Process

Dry Run: Conduct a full test session with speakers and moderators involving all key features.
Simulate Real Scenarios: Practice moving participants between breakout rooms, sharing various content, and recording multiple segments.
Collect Feedback: Have moderators and participants report any issues or delays.
Adjust Settings: Fine-tune permissions, time limits, or quality settings based on test outcomes.

4. Follow-Up Actions

Document all tested features with configuration steps.
Provide clear instructions to speakers and moderators on using features.
Set up live technical support during the event to assist with any feature-related issues.

5. Expected Outcomes

Flawless operation of breakout rooms, enabling interactive group discussions
Smooth and high-quality screen sharing for presentations and multimedia
Reliable recording of sessions for post-event use and participant access

SayPro Set up and test all required features (breakout rooms, screen-sharing, recording).

SayPro Task: Set Up and Test All Required Features (Breakout Rooms, Screen-Sharing, Recording)

1. Purpose

2. Key Features to Set Up and Test

A. Breakout Rooms

B. Screen Sharing

C. Recording

3. Testing Process

4. Follow-Up Actions

5. Expected Outcomes

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