Your cart is currently empty!
SayPro Speaker Agreements: Signed agreements from external speakers, outlining their participation, compensation, and event expectations.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Here’s a detailed version of SayPro Speaker Agreements:
SayPro Speaker Agreements: Formalized Document Outlining Speaker Roles, Compensation, and Expectations
The SayPro Speaker Agreement serves as a contract between SayPro and external speakers, ensuring clarity on both parties’ roles and responsibilities for an event. This agreement should cover the following key components:
1. Speaker Information
- Full Name: Provide the speaker’s full legal name and professional title.
- Organization/Institution: Include the speaker’s current employer or affiliated institution (if applicable).
- Contact Information: Include the speaker’s phone number, email address, and any relevant secondary contact details.
2. Event Details
- Event Title: Clearly state the name of the event the speaker is participating in.
- Event Date and Time: Specify the exact date and time(s) the speaker is expected to attend or present.
- Event Location: Include both the physical location (if applicable) and the virtual platform (if applicable).
- Event Format: Describe the structure of the event (e.g., keynote speech, panel discussion, workshop, etc.), and specify the duration of the speaker’s involvement.
3. Speaker’s Role and Expectations
- Presentation Details:
- Topic: Outline the specific subject or focus of the speaker’s presentation or session. Ensure that it aligns with the event theme or goals.
- Session Length: Define how long the speaker is expected to present or participate (e.g., keynote speech for 45 minutes, panel discussion for 30 minutes).
- Additional Responsibilities: Include any additional roles the speaker will take on during the event (e.g., moderating a session, participating in a Q&A, leading a breakout session, etc.).
- Preparation and Materials:
- Specify whether the speaker is expected to provide materials in advance (e.g., slides, handouts, bios) and the timeline for submission.
- Include any guidelines or expectations regarding the format of their presentation (e.g., slide decks, interactive content).
- Engagement with Attendees: Clarify any expectations about speaker interaction with attendees before, during, or after the event (e.g., networking opportunities, responding to questions during a Q&A session).
4. Compensation and Reimbursement
- Honorarium/Fees:
- Clearly state the agreed-upon compensation for the speaker’s participation (e.g., flat fee, honorarium). Specify the payment schedule (e.g., upon signing the agreement, after the event).
- Outline any performance-related bonuses or incentives, if applicable (e.g., based on attendee feedback or engagement).
- Travel and Accommodation (if applicable):
- Define the travel and accommodation responsibilities, if the speaker needs to travel to the event. Specify whether these expenses will be covered by SayPro or reimbursed.
- Provide guidelines for booking travel and accommodation (e.g., flight class, hotel standards) and the process for submitting receipts for reimbursement.
- Per Diem: If applicable, include any daily allowances for meals or incidental expenses.
5. Event Expectations
- Arrival Time: Specify the expected arrival time for the speaker, both for in-person and virtual events. Include any pre-event check-ins, rehearsals, or briefings.
- Technical Requirements: Detail any technical needs for the speaker’s presentation (e.g., microphones, projectors, video feeds, internet access). If the event is virtual, mention any necessary software/platforms (e.g., Zoom, Microsoft Teams) and any specific technical requirements (e.g., camera setup, internet speed).
- Behavioral Expectations: Outline expected professional conduct during the event, such as punctuality, professionalism in attire and speech, and the maintenance of respectful engagement with the audience and other participants.
- Content Restrictions: If there are any content limitations (e.g., no political speeches, no promotion of personal products/services), specify these clearly.
- Confidentiality: If the event content or speaker materials are confidential, include a clause requiring the speaker not to disclose event details, proprietary information, or share materials without permission.
6. Cancellation and Rescheduling Policy
- Speaker Cancellations: Outline the procedure in case the speaker needs to cancel their participation. This should include how much notice is required and the consequences of late cancellations.
- Force Majeure: Include a clause regarding cancellations due to unforeseen circumstances (e.g., natural disasters, illness, or other emergencies) and how these will be handled.
- SayPro Cancellations: Detail the protocol for SayPro’s cancellation of the event or the speaker’s participation, including advanced notice and any compensation adjustments.
7. Marketing and Promotion
- Use of Speaker’s Name and Image: Grant SayPro permission to use the speaker’s name, likeness, biography, and related promotional materials (e.g., headshots, quotes) in marketing materials, on social media, and in promotional campaigns related to the event.
- Speaker’s Promotion: Clarify if the speaker is allowed to promote the event through their own channels (social media, email newsletters, etc.) and any guidelines for doing so (e.g., using the event hashtag, branding guidelines).
8. Liability and Insurance
- Indemnification: Include a clause stating that the speaker agrees to hold SayPro harmless for any legal claims or issues that arise during their participation in the event, provided these are not caused by negligence or misconduct on SayPro’s part.
- Insurance: If applicable, ensure that the speaker carries appropriate insurance (e.g., professional liability) for their participation, particularly if they will be physically attending or presenting at the event.
9. Intellectual Property
- Ownership of Content: Define the ownership rights of any content produced for the event, including presentations, recordings, or materials created by the speaker. Specify whether the speaker retains ownership or if SayPro has the right to use, distribute, or share the content post-event.
- Recording Rights: State whether the speaker agrees to allow their presentation to be recorded (audio, video) for later distribution, such as posting on SayPro’s website or social media platforms. If not, clarify any restrictions.
10. Agreement Execution
- Signatures: Ensure that both SayPro’s representative and the speaker sign the agreement, indicating mutual acceptance of the terms. Include spaces for both parties’ signatures, names, titles, and the date of signing.
- Amendments: Include a clause that indicates that the agreement can be amended only by mutual consent, in writing, and signed by both parties.
This version of SayPro Speaker Agreements serves as a clear, legally binding document that outlines both the speaker’s and SayPro’s responsibilities, compensation, and expectations. It ensures that all parties are aligned on the event logistics, financial terms, and content usage, which helps minimize any potential misunderstandings.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
SayPro – Shop– App – Jobs – Courses – Classified – Agri– School – Health – Events – Corporate – CharityNPO – Staff – Sports
Leave a Reply
You must be logged in to post a comment.