SayPro Speaker/Facilitator Agreement: Confirming participation and required materials.

SayPro Speaker/Facilitator Agreement

This SayPro Speaker/Facilitator Agreement ensures that all speakers and facilitators are fully informed about their responsibilities, participation expectations, and the materials they need to prepare for the event. It also helps confirm their commitment to the event.

1. Agreement Overview

This agreement outlines the terms and expectations for speakers and facilitators at the SayPro Event. By signing this document, you confirm your participation and agree to the responsibilities outlined below.

2. Speaker/Facilitator Information

• Full Name:
• Email Address:
• Phone Number:
• Workshop/Session Title:
• Session Date and Time:

3. Event Details

• Event Name: SayPro Leadership & Community Development Event
• Event Date: [Event Date]
• Location: [In-person Venue / Virtual Platform]
• Event Time Zone: [Time Zone]
• Session Type:
  • In-person
  • Virtual (Online)
  • Hybrid (Both In-person & Virtual)

4. Expectations and Responsibilities

As a speaker/facilitator at the SayPro Event, you agree to:

1. Session Preparation:
   • Develop and deliver your session according to the outlined topic.
   • Ensure that your content is relevant to the event’s goals of community building, leadership development, and spiritual growth.
   • Provide any necessary session materials (handouts, slides, activities) by [Due Date] to allow for proper preparation.
2. Session Timing:
   • Start and end your session on time.
   • Allow time for Q&A or group discussions if applicable.
3. Technical Requirements:
   • For virtual sessions: Ensure that you have a stable internet connection, functioning camera, microphone, and appropriate virtual platform software (Zoom, Google Meet, etc.).
   • For in-person sessions: Coordinate with the event organizers regarding any AV equipment or presentation materials needed.
   • Participate in a technical rehearsal for virtual sessions before the event (date/time to be confirmed).
4. Participant Interaction:
   • Engage participants actively through discussions, activities, or Q&A sessions.
   • Foster a welcoming, inclusive, and respectful environment for all participants.
   • Respond to participants’ questions and feedback during or after the session.
5. Communication:
   • Respond to event organizers in a timely manner with any requests or clarifications.
   • Notify the event organizers immediately if you cannot attend or if you need to make adjustments to your session.

5. Required Materials

As a speaker/facilitator, you agree to provide the following materials:

• Presentation Slides/Visual Aids (if applicable)
• Handouts or Reading Materials (if applicable)
• Detailed Session Outline (Including objectives, activities, and estimated time for each segment)
• Bio and Headshot for promotional materials (due by [Due Date])
• Any Special Equipment Needs (AV equipment, props, etc.)
• Pre-event Materials (For virtual workshops, any materials that need to be sent to participants ahead of time)

Please submit all materials by [Due Date] to ensure adequate preparation time.

6. Compensation & Travel Reimbursement

• Honorarium: [Details of compensation, if applicable]
• Travel Reimbursement: [Details of travel or accommodation reimbursement, if applicable]
• Other Expenses: [Details of any other expenses covered, if applicable]

7. Media Release and Consent

By signing this agreement, you grant SayPro permission to:

• Record and distribute your session (audio, video, or photographs) for promotional purposes or future use.
• Use your name, bio, and image in event materials (e.g., website, promotional content).

If you do not consent to this, please notify us in writing before [Date].

8. Cancellation Policy

If you are unable to attend or need to cancel your participation:

• Notify the event organizers at least [X weeks] before the event.
• If cancellation occurs within [X days] of the event, we may not be able to offer an alternative session or compensation.

9. Confirmation of Participation

Please confirm your participation by signing below:

• Speaker/Facilitator Name:
• Signature:
• Date:

10. Event Organizer Contact Information

If you have any questions or need further assistance, please contact:

• Event Coordinator Name: [Name]
• Email: [Email Address]
• Phone: [Phone Number]

This agreement ensures that both you, as the speaker/facilitator, and the event organizers have a clear understanding of the expectations and responsibilities to guarantee a smooth and successful event.