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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Tasks: Ensure that technical systems are functioning correctly for the online sessions, including video streaming and interactive elements.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Tasks – Event Coordination & Technical Support
Goal: Ensure smooth, professional execution of both in-person and virtual event elements, while providing responsive support to participants and managing technical operations.
1. Event Platform Setup (In-Person & Virtual)
- Set up and test the virtual event platform (e.g., Zoom, Hopin, Whova):
- Create and organize sessions (main stage, breakouts, Q&As)
- Upload event agenda, resources, and speaker profiles
- Prepare the physical venue:
- Set up signage, registration/check-in stations, and presentation equipment
- Ensure Wi-Fi and hybrid tech readiness
2. Technical System Monitoring
- Ensure all online technical systems function properly:
- Test and monitor video streaming, audio quality, and screen sharing
- Set up and troubleshoot interactive tools like polls, chat, and Q&A
- Provide real-time tech support during sessions for attendees and speakers
3. Operational Coordination
- Finalize and follow detailed run-of-show timelines
- Coordinate with speakers, staff, and volunteers to stay on schedule
- Monitor and manage transitions between sessions smoothly
4. Participant Navigation & Support
- Guide attendees with:
- Welcome messages, orientation emails, and real-time updates
- On-site signage or digital navigation tools (maps, apps, schedules)
- Staffed help desks and live chat support for questions
5. Internal Communication & Contingency Planning
- Maintain active communication among team members for quick issue resolution
- Prepare backup plans for technical or schedule disruptions
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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