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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Tasks: Oversee breakout sessions, ensuring they run smoothly and attendees can interact and ask questions.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Tasks – Event Coordination, Technical Support & Participant Engagement
Goal: Ensure smooth operations and a high-quality experience for all attendees—both in-person and virtual—by managing logistics, technology, speakers, and interactive elements.
1. Event Platform Setup (In-Person & Virtual)
- Configure the virtual platform (e.g., Zoom, Hopin, Whova):
- Set up main sessions and breakout rooms
- Upload agenda, resources, and speaker bios
- Prepare the in-person venue:
- Arrange check-in, signage, and AV equipment
- Ensure hybrid capabilities and internet access are in place
2. Technical System Monitoring
- Ensure technical reliability for all sessions:
- Monitor live streaming, audio/video quality, and shared content
- Manage Q&A, chat, and interactive features
- Troubleshoot issues in real time for both attendees and presenters
3. Schedule Management & Speaker Coordination
- Maintain the event timeline, ensuring sessions start and end on time
- Coordinate with speakers/trainers:
- Confirm logistics and content delivery requirements
- Conduct platform walkthroughs and tech checks
- Support them during sessions as needed
4. Breakout Session Oversight
- Oversee all breakout sessions:
- Ensure moderators or facilitators are present and prepared
- Monitor participant interaction (e.g., raising hands, using chat/Q&A)
- Address technical issues or participant needs quickly
- Guide session transitions and timing to stay on schedule
5. Participant Navigation & Support
- Help attendees navigate the event with:
- Clear signage, welcome materials, and digital guides
- On-site staff or virtual chat support
- Live updates and session reminders
6. Internal Communication & Contingency Planning
- Maintain real-time coordination among team members
- Prepare backup plans for tech failures or scheduling conflicts
- Document feedback and issues for post-event review
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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