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SayPro Tasks: Prepare supplementary materials, including templates, worksheets, and guides.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Written by

Linda Janet Tivane

in

SayPro Task: Prepare Supplementary Materials, Including Templates, Worksheets, and Guides

Objective:

To design and provide high-quality supplementary materials that enhance participant learning and engagement during the event, including templates, worksheets, and instructional guides.

Task Components:

1. Identify Required Supplementary Materials

  • Collaborate with facilitators and content developers to determine what materials are needed.
  • Typical supplementary materials may include:
    • Templates (e.g., action plans, feedback forms, reporting formats)
    • Worksheets (e.g., exercises, case studies, problem-solving tasks)
    • Participant Guides (e.g., session overviews, how-to guides)
    • Reference Sheets (e.g., key terms, checklists, best practices)

2. Design and Format Materials

  • Use SayPro branding (logos, colors, fonts) across all documents.
  • Ensure materials are:
    • Easy to read and fill out (interactive PDFs or print-friendly)
    • Well-structured with clear headings and instructions
    • Accessible (consider visual impairment and digital accessibility standards)

3. Review for Quality and Accuracy

  • Proofread for grammar, clarity, and formatting consistency.
  • Validate that exercises align with session objectives and participant levels.
  • Get approval from subject matter experts or lead facilitators.

4. Organize by Session or Topic

  • Group materials by the session or module they belong to.
  • Create a master index for participants and facilitators to easily navigate and download the right files.

5. Prepare for Distribution

  • Convert all files to PDF or mobile-friendly formats.
  • Upload materials to the SayPro website or event platform.
  • Bundle materials for printing if physical copies will be distributed at in-person events.

6. Communicate Availability

  • Notify participants that supplementary materials are available.
  • Include links or file paths in pre-event emails, session reminders, or inside the participant portal.

Deliverables:

  • A complete set of branded, high-quality templates, worksheets, and guides.
  • Organized folders sorted by session/topic.
  • Uploads to SayPro’s digital platform or ready-to-print files.
  • Participant notification with download/access instructions.

Timeline:

  • 2–3 weeks before the event: Identify and draft materials.
  • 1 week before the event: Finalize and review materials.
  • 3–5 days before the event: Upload and share with participants.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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