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SayPro Tasks to be Done for the Period: Week 3: Finalize essay submissions.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
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For Week 3, focusing on “Finalizing essay submissions,” here are key tasks to ensure everything is in order before the deadline:
1. Review Submission Guidelines
- Ensure Clarity on Requirements: Double-check the guidelines for essay submissions (length, format, citation style, etc.) to ensure all participants are adhering to the instructions.
- Provide Final Reminders: Send a reminder to participants regarding submission deadlines and any final instructions (e.g., file types, specific formatting rules).
2. Collect and Organize Submissions
- Create a Submission Folder: Organize all submissions in a designated folder (digital or physical). If submissions are digital, ensure they are sorted by name or ID for easy reference.
- Verify Receipt of Submissions: Confirm that all participants have submitted their essays. If any are missing or delayed, follow up promptly.
3. Preliminary Checks on Submissions
- Format Review: Ensure all essays are in the correct format (e.g., Word, PDF) and that any required files (like a cover page or bibliography) are included.
- Plagiarism Check: If applicable, run the essays through a plagiarism detection tool to ensure originality.
- Adherence to Guidelines: Make sure that the essays comply with word count limits, citation styles, and any other specific requirements.
4. Provide Feedback (if applicable)
- Draft Feedback: If feedback is part of your process, begin drafting notes for each essay. Focus on constructive comments regarding structure, argumentation, grammar, and overall clarity.
- Highlight Strengths: Along with areas for improvement, be sure to note what was done well in each essay.
- Allow Time for Revisions (if necessary): If you’re providing feedback with the opportunity for revision, ensure participants have enough time to make changes.
5. Finalizing Grades/Assessment (if applicable)
- Assess Against Rubric: Evaluate each essay using a predefined rubric or set of criteria. Be thorough and objective in your grading process.
- Double-Check Scores: Ensure all scores are correct and fair, taking into account any mitigating factors (e.g., extensions granted).
- Prepare Final Submissions: If you’re not providing feedback and only need to grade, finalize all grades and prepare any certificates, acknowledgments, or formal reports.
6. Submit Final Evaluations/Grades
- Grade Input: Input all final grades into your grading system (e.g., Learning Management System, spreadsheet).
- Final Submission Confirmation: If necessary, send a confirmation email to participants letting them know their submissions have been reviewed and grades are final.
7. Send Final Acknowledgments
- Thank Participants: Send a thank-you note to participants for their effort and submissions. This could be a short acknowledgment of their hard work and participation.
- Share Results (if needed): Share any final results, scores, or rankings as necessary with the participants.
8. Review the Process
- Assess Workflow: Reflect on how smooth the submission and review process went. Identify any areas for improvement for next time (e.g., clarity in guidelines, managing deadlines).
- Update Guidelines (if needed): If there were any issues or ambiguities in the submission guidelines, update them for future rounds.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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