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SayPro Tasks to be Done for the Period:Compile quarterly placement reports and feedback forms for the SayPro Artisan School Office

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

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Written by

Linda Janet Tivane

in

SayPro Tasks to be Done for the Period

📊 Task:

Compile Quarterly Placement Reports and Feedback Forms for the SayPro Artisan School Office

🎯 Objective

To systematically gather, organize, and analyze data related to artisan job placements and participant feedback over the quarter, producing comprehensive reports that provide insights into program effectiveness, challenges, and opportunities for continuous improvement. These reports enable the SayPro Artisan School Office to make informed decisions and enhance support for artisans.

🛠 Detailed Task Description

  1. Data Collection and Organization
    • Placement Data Gathering:
      • Collect detailed records of all artisan job placements completed during the quarter, including:
        • Artisan name and contact details
        • Employer name and sector
        • Job title and description
        • Placement start date and duration (if applicable)
        • Employment type (full-time, part-time, contract)
        • Location of employment
      • Verify data accuracy by cross-checking with employers and artisans.
    • Feedback Form Compilation:
      • Collect completed feedback forms from artisans, employers, and SayPro staff involved in placements or support activities.
      • Ensure feedback covers key areas such as:
        • Satisfaction with placement process and support services
        • Artisan preparedness and skill relevance
        • Employer satisfaction with candidate quality
        • Suggestions for program improvements
  2. Data Entry and Management
    • Enter collected placement data and feedback responses into SayPro’s centralized database or management system.
    • Organize data by categories (e.g., placement status, employer sector, artisan demographics) to facilitate analysis.
    • Maintain data privacy and confidentiality in accordance with SayPro policies and legal requirements.
  3. Data Analysis
    • Analyze placement trends including:
      • Number and percentage of artisans placed vs. those seeking jobs
      • Distribution of placements by sector, region, and employment type
      • Repeat employer partnerships and new employer engagements
    • Evaluate feedback to identify:
      • Strengths in the placement program (e.g., high satisfaction rates, successful job matches)
      • Challenges or recurring issues faced by artisans or employers
      • Areas requiring additional resources, training, or process adjustments
  4. Report Preparation
    • Draft a comprehensive quarterly placement report including:
      • Executive summary highlighting key achievements and statistics
      • Detailed placement metrics with tables, charts, and graphs for clarity
      • Summarized feedback insights and direct quotes (where appropriate)
      • Recommendations based on data analysis for improving placement outcomes
      • Case studies or success stories showcasing exemplary placements or artisan experiences
    • Format the report according to SayPro Artisan School Office guidelines and branding standards.
  5. Quality Assurance and Review
    • Review the draft report for accuracy, completeness, and clarity.
    • Conduct peer reviews or consult with relevant SayPro teams to validate findings and recommendations.
    • Incorporate feedback and finalize the report for submission.
  6. Submission and Follow-Up
    • Submit the finalized quarterly placement report and compiled feedback forms to the SayPro Artisan School Office by the designated deadline.
    • Archive all raw data, feedback forms, and report versions securely for future reference.
    • Prepare to present key findings in meetings or workshops if requested by SayPro management.
    • Use report outcomes to plan upcoming placement activities, training updates, or employer engagement strategies.

⏳ Timeline

  • Data Collection and Entry: Weeks 1-2 of the reporting period
  • Data Analysis and Report Drafting: Weeks 3
  • Review and Finalization: Week 4
  • Submission: End of the quarter or as scheduled

✅ Expected Outcomes

  • A thorough, accurate, and insightful quarterly placement report delivered on time.
  • Clear understanding of placement program effectiveness and artisan employment trends.
  • Actionable recommendations that support continuous program improvement.
  • Enhanced communication and transparency between SayPro teams and the Artisan School Office.

📝 Additional Notes

  • Maintain confidentiality and obtain consent before sharing sensitive artisan or employer information.
  • Leverage data visualization tools (Excel, Google Sheets, or specialized software) to present data effectively.
  • Encourage honest and constructive feedback through anonymous surveys when appropriate.
  • Align report content with SayPro’s strategic goals and key performance indicators (KPIs).

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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