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SayPro Tasks to be Done for the Period:Contact artisans to confirm their job preferences and update placement profiles.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

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Written by

Linda Janet Tivane

in

SayPro Tasks to be Done for the Period

📞 Task:

Contact Artisans to Confirm Their Job Preferences and Update Placement Profiles

🎯 Objective

To establish direct communication with participating artisans to verify and update their job preferences, skills, and career goals. This ensures that SayPro’s placement profiles accurately reflect artisans’ current aspirations and qualifications, thereby improving the match between job seekers and potential employers.

🛠 Detailed Task Description

  1. Preparation and Planning:
    • Review existing artisan profiles on the SayPro platform to identify those requiring updates or verification.
    • Prepare a standardized questionnaire or checklist covering key job preference areas such as:
      • Preferred job roles and industries
      • Geographic location and willingness to relocate
      • Desired salary range or compensation expectations
      • Availability (immediate, short-term, long-term)
      • Special skills or certifications acquired since last update
      • Career goals and professional development interests
  2. Scheduling Outreach Efforts:
    • Organize artisan contact lists, grouping by availability, region, or priority status.
    • Schedule outreach via appropriate communication channels: phone calls, SMS, WhatsApp, email, or video calls, depending on artisan accessibility and preferences.
    • Allocate sufficient time slots to allow thorough conversations, addressing questions and concerns artisans may have.
  3. Conducting Artisan Contact Sessions:
    • Engage artisans professionally and empathetically, clearly explaining the purpose of the contact.
    • Administer the job preferences questionnaire, recording detailed responses accurately.
    • Verify any changes in artisans’ contact information, employment status, or portfolio updates.
    • Encourage artisans to express any new skills learned, certifications earned, or projects completed since last contact.
    • Discuss potential career pathways or opportunities available through SayPro and partner organizations.
    • Offer assistance in updating resumes, portfolios, or interview preparation if needed.
  4. Updating Placement Profiles:
    • Immediately input collected information into the SayPro artisan database or job placement system.
    • Ensure all data is entered accurately and consistently, adhering to SayPro data standards.
    • Update tags and filters to reflect new preferences, skills, or availability, facilitating better job matching.
    • Flag profiles for further review if any discrepancies or special considerations arise during contact.
  5. Follow-Up Actions:
    • Send confirmation messages or emails summarizing the updated job preferences and next steps.
    • Provide artisans with resources or links to SayPro tools that support their job search efforts.
    • Schedule additional coaching or support sessions for artisans requiring further assistance.
    • Report any urgent or critical artisan needs to SayPro placement coordinators for prioritized action.
  6. Documentation and Reporting:
    • Maintain logs of all contacts made, including date, time, communication method, and outcomes.
    • Generate summary reports highlighting updates, trends in job preferences, and potential gaps in skills or resources.
    • Share findings with SayPro management and relevant teams to inform placement strategies and resource allocation.

⏳ Timeline

  • Review Artisan Profiles & Prepare Questionnaire: Week 1
  • Schedule and Conduct Artisan Contacts: Weeks 2-3
  • Update Profiles and Follow-Up: Weeks 3-4
  • Reporting: End of the period

✅ Expected Outcomes

  • Accurate, up-to-date job placement profiles reflecting artisan preferences and readiness.
  • Improved alignment between artisan aspirations and available job opportunities.
  • Enhanced artisan engagement and satisfaction through personalized communication.
  • Increased efficiency and success rates in SayPro job placement efforts.

📝 Additional Notes

  • Use a respectful and culturally sensitive approach during all communications.
  • Leverage multilingual staff or translation tools where language barriers exist.
  • Maintain strict data privacy and confidentiality throughout the process.
  • Consider integrating feedback mechanisms for artisans to provide suggestions on the placement process.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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