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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Tasks to be Done for the Period:Organize online and in-person job placement events (webinars, fairs).
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Tasks to be Done for the Period
🎯 Task:
Organize Online and In-Person Job Placement Events (Webinars, Fairs)
Objective
To facilitate meaningful connections between SayPro artisans and potential employers by organizing well-structured job placement events. These events aim to provide artisans with opportunities to showcase their skills, engage directly with employers, gain insights on hiring requirements, and increase their chances of successful employment.
Detailed Task Description
- Planning and Preparation
- Define Event Goals and Target Audience:
- Clarify the objectives for each event (e.g., number of artisans to engage, number of employers to attract, types of jobs to promote).
- Identify specific artisan groups, skill levels, or geographic regions to focus on for tailored outreach.
- Determine the balance between online (webinars) and in-person events based on accessibility, COVID-19 protocols, and geographic considerations.
- Set Dates and Venues:
- Select convenient dates for maximum participation, avoiding public holidays or major competing events.
- Book suitable venues for in-person fairs, ensuring they have adequate space, facilities, and accessibility.
- Choose reliable digital platforms (Zoom, Microsoft Teams, Google Meet, etc.) for hosting webinars, ensuring they support interactive features like Q&A, breakout rooms, and polling.
- Budgeting and Resource Allocation:
- Prepare a budget covering venue costs, technology fees, marketing materials, staffing, and other logistics.
- Assign roles and responsibilities to SayPro team members (event coordinator, technical support, moderators, outreach officers).
- Define Event Goals and Target Audience:
- Engaging Employers and Partners
- Invite Employers:
- Reach out to SayPro’s existing employer network and new contacts to participate as recruiters or guest speakers.
- Share event details, expected audience profile, and participation benefits to encourage employer buy-in.
- Confirm the number and type of employer participants for event planning purposes.
- Partner Collaboration:
- Collaborate with NGOs, training centers, and local organizations to co-host or promote the events.
- Leverage partner networks for wider outreach and resource sharing.
- Invite Employers:
- Artisan Outreach and Registration
- Promote the events extensively through SayPro’s website, social media channels, newsletters, and direct communication.
- Open online registration for artisans and employers to ensure proper attendee tracking.
- Provide clear instructions on event participation, including technical requirements for webinars or directions for in-person events.
- Assist artisans with registration or access issues as needed.
- Event Content and Agenda Development
- Develop an engaging agenda for each event including:
- Welcome and introductions
- Employer presentations on job opportunities and company culture
- Artisan skill demonstrations or portfolio showcases
- Panel discussions or Q&A sessions on job searching, resume tips, interview preparation
- Networking sessions or virtual breakout rooms for one-on-one employer-artisan interaction
- Prepare all presentation materials, scripts, and moderator notes in advance.
- Develop an engaging agenda for each event including:
- Technical and Logistical Setup
- For webinars: Test all technical setups including audio, video, screen sharing, and chat functions prior to the event.
- For in-person fairs: Arrange seating, booths, signage, registration desks, and COVID-19 safety measures if applicable.
- Ensure availability of support staff during events to handle technical difficulties and attendee queries.
- Conducting the Events
- Facilitate smooth event flow according to the agenda, keeping time and engagement levels high.
- Moderate discussions and manage attendee participation effectively.
- Collect real-time feedback via polls, chat, or feedback forms during the event.
- Post-Event Follow-Up
- Send thank-you communications to employers and artisans, including summaries of the event and next steps.
- Collect detailed feedback from participants to evaluate event success and areas for improvement.
- Update SayPro’s job placement database with leads generated during the events.
- Plan and communicate any upcoming related events or additional support sessions.
- Documentation and Reporting
- Maintain comprehensive records of event planning, attendance, outcomes, and feedback.
- Produce post-event reports analyzing participation metrics, employer engagement, artisan satisfaction, and placement follow-up success.
- Share reports with SayPro management and stakeholders to inform future event strategies.
⏳ Timeline
- Event Planning & Scheduling: Weeks 1-2
- Outreach & Registration: Weeks 2-4
- Event Execution: Throughout the period, according to scheduled dates
- Follow-Up & Reporting: Within one week after each event
✅ Expected Outcomes
- Increased artisan visibility to a broad range of potential employers.
- Strengthened relationships between SayPro and employer partners.
- Enhanced artisan knowledge on job market expectations and skills needed.
- Improved job placement rates through direct employer engagement.
- Positive feedback from participants supporting the continuation and expansion of events.
📝 Additional Notes
- Adapt event formats to maximize inclusion for artisans with limited internet or travel access.
- Consider recording webinars for later viewing and resource sharing.
- Use data collected during events to refine SayPro’s job placement strategies continuously.
- Foster a supportive, encouraging environment to build artisan confidence and motivation.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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