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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Tasks to be Done for the Period:Upload and verify all required documents for participating artisans on the SayPro website.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Tasks to be Done for the Period
📂 Task:
Upload and Verify All Required Documents for Participating Artisans on the SayPro Website
🎯 Objective
To ensure that all participating artisans have their essential documents properly submitted, verified, and securely stored on the SayPro website. This task guarantees that every artisan’s profile is complete and compliant with SayPro’s standards, facilitating smooth access to training, job placement, funding, and alumni services.
🛠 Detailed Task Description
- Collect Required Documents from Artisans:
Reach out to participating artisans and request all necessary documents, which may include but are not limited to:- Identification Documents (passport, national ID, driver’s license)
- Certificates of Completion from SayPro training programs
- Updated Resume/CV in SayPro format
- Portfolio of work (photos, videos, or digital files)
- Reference letters or testimonials (if available)
- Any other documents mandated for the specific program or opportunity
- Document Review and Preparation:
- Check each submission for completeness, legibility, and format compliance
- Communicate promptly with artisans if documents need re-submission or correction
- Scan or convert physical documents into acceptable digital formats (PDF, JPG, PNG) as needed
- Rename files systematically following SayPro naming conventions for easy identification and retrieval
- Uploading to the SayPro Website:
- Log in securely to the SayPro administrative portal
- Access the artisan profile or document management section
- Upload each document to the respective artisan’s profile
- Ensure all files are properly categorized under the correct document type
- Confirm upload success and backup all files as per SayPro data management policy
- Verification Process:
- Cross-check the uploaded documents against original submissions or certificates
- Verify authenticity of certificates through SayPro’s training records or external partners
- Confirm identification details match profile information
- Flag any discrepancies or irregularities for follow-up
- Record verification status in the system (e.g., verified, pending, rejected)
- Notify artisans of verification outcomes and any further actions required
- Data Security and Privacy Compliance:
- Ensure all document handling and storage follow SayPro’s data privacy policies
- Restrict access to sensitive documents to authorized personnel only
- Use encrypted connections and secure servers for uploads
- Maintain audit trails for document access and modifications
- Reporting and Follow-Up:
- Generate periodic reports on document submission and verification rates
- Identify artisans with incomplete or missing documentation
- Collaborate with SayPro coordinators to facilitate document collection
- Plan follow-up communication schedules and reminders for artisans
- Support any compliance audits or quality assurance reviews with documentation evidence
⏳ Timeline
- Initial Collection & Upload: Within the first two weeks of the period
- Verification: Continuous, but completed no later than one week after upload
- Reporting: Weekly progress updates to SayPro management
- Final Audit: At the end of the period to ensure 100% compliance
✅ Expected Outcomes
- Complete and verified document profiles for all participating artisans
- Enhanced reliability and trustworthiness of SayPro artisan database
- Streamlined processing for placements, certifications, and funding
- Improved artisan satisfaction due to transparent and efficient documentation handling
- Compliance with SayPro’s quality and legal standards
📝 Notes and Best Practices
- Maintain clear and respectful communication with artisans regarding document requirements
- Use automated reminders via email or SMS to encourage timely submissions
- Provide technical assistance or guidance for artisans unfamiliar with digital uploads
- Coordinate closely with the SayPro IT and data security teams to safeguard sensitive information
- Keep documentation updated regularly to reflect new trainings, achievements, or changes
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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