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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Tasks:Coordinate with technical staff to resolve any potential issues with technology before the event, ensuring all systems are operational for both online and in-person attendees.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Task: Technical Coordination for Event Readiness
Objective:
Ensure seamless technology operations for both online and in-person attendees by working closely with the technical team to identify, troubleshoot, and resolve any potential issues prior to the event.
Detailed Responsibilities:
- Pre-Event Technology Assessment
- Schedule and lead a technical walkthrough at least 48 hours before the event.
- Review all equipment and digital platforms that will be used, including:
- Audio/visual systems (microphones, projectors, speakers)
- Internet connectivity and backup solutions
- Video conferencing tools (e.g., Zoom, Microsoft Teams, etc.)
- Presentation and display systems
- Recording and streaming setups
- Liaison with Technical Team
- Collaborate with internal or external IT/AV teams to:
- Confirm installation and functionality of all required technology
- Review contingency plans for possible system failures
- Assign point-of-contact personnel for immediate tech support on event day
- Collaborate with internal or external IT/AV teams to:
- System Testing
- Conduct full-system test runs to simulate the live event, ensuring:
- Online platforms support required interaction (e.g., Q&A, polling)
- Audio/video clarity is verified from both ends (presenters and participants)
- All presentation files are preloaded and compatible with the system
- In-person and remote connection is synchronized with minimal lag or delay
- Conduct full-system test runs to simulate the live event, ensuring:
- Technical Rehearsal
- Organize and oversee a technical rehearsal with speakers, moderators, and relevant support staff.
- Guide them on how to use the platform/tools effectively
- Test transitions between speakers and multimedia elements
- Ensure familiarity with backup procedures
- Organize and oversee a technical rehearsal with speakers, moderators, and relevant support staff.
- Contingency Planning
- Prepare a checklist of common technical issues and their quick solutions.
- Ensure backup equipment (e.g., microphones, laptops, dongles) is available and tested.
- Provide support materials (e.g., login guides, troubleshooting FAQs) for participants and staff.
- Event Day Oversight
- Arrive early on-site or log in online well before the event starts.
- Perform a final pre-event check of all systems.
- Stay in close contact with the technical team throughout the event to immediately address any arising issues.
Expected Outcomes:
- No disruptions due to technology failures during the event.
- Participants (both online and in-person) experience smooth and professional interactions.
- Technical issues, if any, are handled swiftly with minimal impact.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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